Senior Document Control Manager – Infrastructure Programs

Luster National, Inc.; California (MO); On-site; USD 110,000 - 175,000; Full time

Benefits offered by this job

Unlimited flexible time off

Paid holidays

Paid parental leave

Health, dental, and vision insurance

401(k) plan with employer contribution

Wellness program with stipend

Company cell phone

Job summary

Luster National, Inc. seeks a Document Control Manager to oversee program records for large-scale heavy civil infrastructure projects in California. You will own procedures, maintain the document management system, and ensure compliance across contracts, phases, and field offices.

You will supervise staff, manage submittals, RFIs, and design deliverables, and drive audit readiness and continuous improvement. Strong ISO 9001 knowledge and MS Office proficiency are required.

Qualifications

• Bachelor's degree in construction management, engineering, information management, or project management, or equivalent combination of education and experience.
• 10+ years of document control experience for large (> $500M), complex, heavy-civil infrastructure projects.
• Experience leading a document control function or team on an active design or construction program.
• Working knowledge of ISO 9001-based document control requirements, including revision control, retention, traceability, and audit readiness.
• Experience with industry standard document management and project/construction management software (SharePoint, e-Builder, Aconex, Primavera P6, Unifier, Kahua).
• Proficiency with Microsoft Office Suite/Office 365

Responsibilities

• May lead the document control function across the program, including direction of assigned document control staff and workload across contracts, phases, and field offices.
• Develop and maintain program document control procedures, numbering and naming conventions, revision control, and retention schedules, and hold contractors, designers, and internal teams to them.
• Administer the enterprise document management system, including permissions, workflow configuration, metadata structure, and issue resolution.
• Oversee the intake, logging, distribution, and closeout of submittals, RFIs, correspondence, and design deliverables in the system of record.
• Coordinate document flow across active work areas and contract packages they support.
• Monitor and report document control metrics, including submittal turnaround, RFI aging, overdue reviews, and open action items.
• Prepare program records for internal and external audits, respond to findings from quality audits, agency reviews, and funding reviews, and drive corrective actions to closure.
• Train program personnel and onboard incoming contractor and consultant staff on the program's document control procedures and system use.

Skills

Document control

Leadership

Audit readiness

Communication

Project management

Education

Bachelor's degree in construction management, engineering, information management, or project management

Master's degree in construction management, engineering, information management, or project management

Tools

SharePoint

e-Builder

Aconex

Primavera P6

Unifier

Kahua

Microsoft Office 365

Job description

Luster National, Inc. seeks a Document Control Manager to oversee program records for large-scale heavy civil infrastructure projects in California. You will own procedures, maintain the document management system, and ensure compliance across contracts, phases, and field offices.

You will supervise staff, manage submittals, RFIs, and design deliverables, and drive audit readiness and continuous improvement. Strong ISO 9001 knowledge and MS Office proficiency are required.