Senior Document Control Specialist - Heavy Civil Infra

Luster National, Inc.; Newark (NJ); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Unlimited flexible time off

Health, dental, and vision insurance

401(k) plan with company match

Paid holidays

Professional development support

Job summary

Luster National, Inc. in Newark, NJ seeks a seasoned Document Control Specialist to manage project documentation for large infrastructure initiatives, ensuring accuracy, version control, and accessibility across phases.

The role emphasizes ISO 9001:2015 alignment, collaboration with PMs and engineers, and proficiency with SharePoint, Procore, and other systems. Ideal candidates have 5+ years in document control on mega projects and a BA/BS in a related field.

Qualifications

• Bachelor's degree in engineering, construction management, business administration, project management, or related field.
• 5+ years of hands-on document control on large, complex heavy-civil projects.
• Experience with drawings, RFIs, submittals, and correspondence.
• Familiarity with ISO-based document control standards.
• Proficiency with enterprise document control systems and version control.

Responsibilities

• Maintain and organize project documentation, ensuring accuracy, version control, and accessibility.
• Implement document control procedures in alignment with stakeholder standards and industry best practices.
• Ensure compliance with regulatory requirements, contractual obligations, and internal policies.
• Track and manage document revisions, approvals, and distribution across project stakeholders.
• Coordinate with project managers, engineers, contractors, and other stakeholders to ensure proper document flow.
• Facilitate communication between internal teams and external stakeholders regarding document updates.
• Provide training and guidance on document control processes to project personnel.
• Utilize enterprise document management systems to store and retrieve project records.
• Ensure proper indexing and metadata tagging for efficient document retrieval.
• Support audits and inspections by maintaining organized and accessible records.
• Generate reports on document status, approvals, and outstanding actions.
• Conduct periodic reviews to ensure document integrity and compliance with project requirements.
• Assist in preparing documentation for regulatory submissions and project closeout.
• When serving as the sole document control resource on a project, may also support meeting agenda preparation, minutes, and other administrative tasks as needed.

Skills

Communication skills

Organizational skills

Collaboration

Problem solving

Teamwork

Education

Bachelor's degree in engineering/related field

Equivalent combination of education and experience

Tools

SharePoint

e-Builder

Procore

Aconex

Asite

ISO 9001:2015

Job description

Luster National, Inc. in Newark, NJ seeks a seasoned Document Control Specialist to manage project documentation for large infrastructure initiatives, ensuring accuracy, version control, and accessibility across phases.

The role emphasizes ISO 9001:2015 alignment, collaboration with PMs and engineers, and proficiency with SharePoint, Procore, and other systems. Ideal candidates have 5+ years in document control on mega projects and a BA/BS in a related field.