Document Control Lead – Large Infrastructure Programs

Quest Oracle Community; California, Northern (MD, KY); Hybrid; USD 80,000 - 140,000; Full time

Benefits offered by this job

Unlimited flexible time off

Paid holidays

Health, dental, and vision insurance

401(k) plan with employer contribution

Professional development stipend

Job summary

Luster seeks a Document Control Specialist to manage project records across heavy-civil programs such as highways, bridges, and transit. You will ensure the integrity of revisions, control metadata, and enable long-term retrievability of documents throughout the lifecycle.

The role requires experience with ISO 9001:2015, document management software, and MS Office skills. You will collaborate with program staff and auditors, supporting multiple packages and jurisdictions.

Qualifications

• Bachelor's degree in construction management, project management, engineering, or information management, or equivalent.
• 5+ years of document control experience for large, complex heavy-civil infrastructure projects.
• Experience controlling construction records through full revision lifecycle.
• ISO-based document control practice knowledge and metadata conventions.
• Experience with document management software (SharePoint, Aconex, e-Builder, Unifier, Kahua).
• Proficiency with Microsoft Office Suite/Office 365.

Responsibilities

• Maintain the controlled document register in the program's electronic document management system, ensuring only the current revision circulates.
• Apply numbering, naming, metadata, and revision conventions to records for long-term retrievability.
• Control distribution of documents and issue transmittals recording recipients and dates.
• Verify superseded revisions are archived and field/office records match system records.
• Administer user access, permissions, and confidential handling of sensitive records.
• Audit the document register for missing or misfiled records and correct discrepancies.
• Prepare records for ISO 9001:2015 quality audits and agency/funding reviews.
• Coordinate document flow with technical staff, designers, contractors, and reviewers.
• Train staff on document control procedures and prevent misuse of the system.
• Report register status, overdue transmittals, and outstanding records to PM team.
• Compile closeout records, including as-built docs and warranties, per retention schedule.

Skills

Written communication

Multi-tasking

Collaboration

Curiosity

Education

Bachelor's degree in construction management or related field

Master's degree (preferred)

Tools

SharePoint

Oracle Aconex

e-Builder

Unifier

Kahua

Microsoft Office 365

Job description

Luster seeks a Document Control Specialist to manage project records across heavy-civil programs such as highways, bridges, and transit. You will ensure the integrity of revisions, control metadata, and enable long-term retrievability of documents throughout the lifecycle.

The role requires experience with ISO 9001:2015, document management software, and MS Office skills. You will collaborate with program staff and auditors, supporting multiple packages and jurisdictions.