ISO 9001:2015 Document Control Specialist – Infrastructure

Luster National, Inc.; California (MO); Hybrid; USD 80,000 - 140,000; Full time

Benefits offered by this job

Unlimited flexible time off

Paid holidays

Health, dental, and vision insurance

401(k) plan with guaranteed employer

Job summary

Luster National, Inc. seeks Document Control Specialists to manage the program records for large-scale heavy civil projects, ensuring the latest revision is controlled, properly named, and retained for future audits.

Responsibilities span controlling document flow, metadata conventions, distribution, access control, and audit readiness. This role supports drawings, specifications, submittals, and correspondence across sites and offices.

Qualifications

• 5+ years of document control experience for large (> $500M), complex, heavy-civil infrastructure projects.
• Working knowledge of ISO-based document control practice, including numbering and metadata conventions.
• Experience with standard document management and project/construction management software (SharePoint, Aconex, e-Builder, Unifier, Kahua, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (Outlook, Teams, Word, PowerPoint).

Responsibilities

• Maintain the controlled document register so the current approved revision is the only one in circulation.
• Apply numbering, naming, metadata, and revision conventions to records for future retrieval.
• Control distribution of controlled documents and issue transmittals with records of recipients and dates.
• Verify superseded revisions are archived and field-office record sets match system records.
• Administer user access and confidentiality handling in the document management system.
• Audit the document register for missing or unindexed records and correct discrepancies.
• Prepare records for ISO 9001:2015 audits and other agency/funding reviews.
• Coordinate document flow across technical staff, designers, contractors, and reviewers.
• Train staff on document control procedures and correct misuse before it harms records.
• Report register status to project management, including overdue transmittals and outstanding records.
• Compile and turn over closeout records including as-built documentation and warranties.

Skills

Document control

MS Office

ISO 9001 knowledge

Education

Bachelor’s degree in construction management, project management, engineering, or information management, or related field

Master’s degree in construction management, project management, engineering, or information management

Tools

SharePoint

Oracle Aconex

e-Builder

Unifier

Kahua

Power BI

Oracle Cloud Analytics

Job description

Luster National, Inc. seeks Document Control Specialists to manage the program records for large-scale heavy civil projects, ensuring the latest revision is controlled, properly named, and retained for future audits.

Responsibilities span controlling document flow, metadata conventions, distribution, access control, and audit readiness. This role supports drawings, specifications, submittals, and correspondence across sites and offices.