Senior Diary & Administrative Coordinator

Ministry of Justice; United States; Remote; USD 42,000 - 64,000; Full time

Job summary

MINISTRY OF JUSTICE in the United States seeks an administrative professional to provide secretarial support to the Deputy Director or Head of Operational Function within the NPS Divisional headquarters. The role includes diary coordination, compilation of correspondence and documents, and arranging meetings and other engagements.

Key duties include diary management, screening calls, filing, minute-taking, liaison with internal and external partners, travel arrangements, and maintaining

Responsibilities

• Manage Deputy Director or Head of Operational Function's Diary
• Supporting Deputy Director in meeting planning by resolving scheduling conflicts
• Efficient maintenance of diary to optimise time management
• Act as first point of contact for queries, directing to relevant parties
• Screen calls, correspondence and emails, prioritising work
• Provide a full range of secretarial support and prepare confidential reports
• Develop and maintain filing systems for key data
• Support planning and finalising meeting agendas; distribute paperwork
• Coordinate with internal/external colleagues for enquiries and appointments
• Keep up to date with external partnerships related to Probation service delivery
• Contribute to organisation and coordination of large divisional events
• Coordinate meetings, book rooms, arrange refreshments, prepare materials, greet visitors
• Handle sensitive issues with diplomacy and confidentiality
• Arrange business travel and accommodation for the Deputy Director

Job description

MINISTRY OF JUSTICE in the United States seeks an administrative professional to provide secretarial support to the Deputy Director or Head of Operational Function within the NPS Divisional headquarters. The role includes diary coordination, compilation of correspondence and documents, and arranging meetings and other engagements.

Key duties include diary management, screening calls, filing, minute-taking, liaison with internal and external partners, travel arrangements, and maintaining