22746 - Diary Manager

Ministry of Justice; Durham (NC); On-site; USD 50,000 - 62,000; Full time

Job summary

The National Park Service seeks an administrative professional to support the Deputy Director or Head of Operational Function. The role focuses on diary coordination, drafting and compiling correspondence, and organizing meetings and other engagements to keep day-to-day operations running smoothly.

You will act as the primary point of contact, handle scheduling conflicts, and ensure timely preparation of documents.

Qualifications

• Secretarial and administrative support experience.
• Diary coordination and calendar management.
• Compilation of correspondence and documents.

Responsibilities

• Manage Deputy Director or Head of Operational Function’s Diary.
• Assist in planning schedules to resolve conflicting demands.

Skills

Secretarial skills

Diary management

Document preparation

Meeting coordination

Job description

Job description

Overview of the job

This is an administrative role in NPS Divisional headquarters, clusters and functions and reports to the NPS Deputy Director or Head of Operational Function as appropriate

Summary

The role is to provide secretarial and administrative support to the Deputy Director or Head of Operational Function by acting as the primary point of contact and assisting in the management of the day to day running of the division, function or cluster through the key tasks of diary coordination, compilation of correspondence and documents and the organisations of meetings and other engagements.

The job holder will have no line manager responsibilities

Responsibilities, Activities & Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

• Manage Deputy Director or Head of Operational Function’s Diary
• Supporting the Deputy Director or Head of Operational Function in meeting business requirements by supporting them to resolve conflicting demands in planning schedules