Administrative Secretary 26-30

Office of the Illinois Attorney General; Chicago (IL); On-site; USD 38,000 - 52,000; Full time

Job summary

The Office of the Illinois Attorney General seeks an administrative support specialist to assist a manager in scheduling, preparing legal memos and briefs, and maintaining bureau records. You will type, file, and edit documents and gather information for reports in a busy legal setting.

Responsibilities include organizing meetings and travel, screening mail, answering phones, greeting visitors, and ensuring accurate data flows while upholding professional relations with staff and the public.

Qualifications

• Requires completion of high school and 4 years of progressively responsible clerical experience in a legal setting.
• Requires thorough knowledge of Business English, legal terminology, format and legal filing requirements.
• Attendance is an essential function of this position.
• Ability to maintain satisfactory working relationships with other employees and the general public.

Responsibilities

• Maintains schedules and appointments; prepares memorandums, briefs, pleadings; maintains bureau records and statistics.
• Organizes and prepares administrative requests for telecommunications, MIS equipment, supplies, etc.
• Arranges meetings, conference locations, and travel arrangements; responds to routing requests.
• Produces information by typing, transcribing, formatting, and editing documents; gathers, sorts, and compiles information for bureau reports.
• Answers telephones and responds to caller inquiries; screens and summarizes inquiries requiring manager response; greets and directs visitors; verifies data from internal or external sources.
• Contributes to the team effort by accomplishing related results in a cooperative and collaborative manner.

Skills

4 years clerical experience in a legal

Business English

Legal terminology

Legal filing requirements

Education

High school diploma

Job description

Assists a manager in maintaining schedules and appointments; prepares legal memorandums, briefs, pleadings, etc.; maintains bureau records and statistics; organizes and prepares administrative requests for telecommunications, MIS equipment, supplies, etc.; and assists manager in administrative duties. Organizes work by screening mail, maintains calendars of events; and filing information. Arranges meetings, conference locations, and travel arrangements; responds to routing requests according to established procedures. Produces information by typing, transcribing, formatting, and editing documents; gathering, sorting, compiling information for bureau reports. Answers telephones and responds to caller inquiries; screens and summarizes inquiries which need manager response; greets and directs visitors; proofreads and checks accuracy of information; and requests additional reports or data from internal or external sources. Contributes to the team effort by accomplishing related results in a cooperative and collaborative manner.

Requires knowledge, skill and mental development equivalent to the completion of high school and 4 years of progressively responsible clerical experience in a legal setting. Requires a thorough knowledge of Business English, legal terminology, format and legal filing requirements. Attendance is an essential function of this position. Ability to maintain satisfactory working relationships with other employees and the general public required.