Department Office Coordinator & Admin Specialist

MedStar Health; Rossville (MD); On-site; USD 31,946 - 55,944; Full time

Job summary

MedStar Health in Maryland is seeking an administrative/secretarial professional to plan, organize, and coordinate department activities, programs and events, while handling typing, scheduling, record keeping and data administration. This role supports the day‑to‑day operations with confidentiality and accuracy.

Responsibilities include answering calls, routing messages, arranging meetings, maintaining calendars, processing payroll data, supervising staff, and coordinating supplies and vendor

Qualifications

• High School Diploma or GED required.
• Associate's degree in business preferred or administrative/secretarial training preferred.
• 3-4 years administrative/secretarial experience; transcription experience required.

Responsibilities

• Answers telephone screens and routes calls, takes messages and provides prompt and appropriate assistance to callers.
• Arranges/schedules meetings, conferences, seminars and other related activities for the department and supervisor.
• Contributes to department goals, adheres to policies, and complies with regulations.
• Investigates and resolves problems within scope of authority; demonstrates independent judgment.
• Manages the administrative function of the department and coordinates special projects/events.
• May assist with staffing, payroll data, and personnel records.

Skills

Microsoft Word

Excel

Access

Verbal communication

Written communication

Time management

Customer service

Transcription

Education

High School Diploma or GED

Associate's degree in business

Administrative/secretarial training

Job description

MedStar Health in Maryland is seeking an administrative/secretarial professional to plan, organize, and coordinate department activities, programs and events, while handling typing, scheduling, record keeping and data administration. This role supports the day‑to‑day operations with confidentiality and accuracy.

Responsibilities include answering calls, routing messages, arranging meetings, maintaining calendars, processing payroll data, supervising staff, and coordinating supplies and vendor