Senior Associate, Executive Office

Jobtailor; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

Jobtailor in New York, NY, seeks an experienced Executive Assistant to the CEO to coordinate complex travel and high-level events. You will partner with the CEO’s Executive Assistant, manage the strategic calendar, and liaise with the investor relations team to ensure timely CEO updates.

You will act as a trusted advisor for pre-event planning and on-site leadership, handling confidential information with discretion while delivering precise briefing materials and post-event insights.

Qualifications

• Bachelor’s degree in Business, Finance, or related field is required.
• 5+ years supporting senior executives in a global financial services setting.
• Proven expertise in travel and event logistics coordination.
• Strong partnership skills with executive assistants and cross-functional teams.
• Excellent written and verbal communication for briefing materials.
• Proficient with calendar tools (Outlook, Concur) and event platforms.

Responsibilities

• Coordinate end-to-end CEO-level travel logistics and optimize time and impact.
• Partner with the CEO Executive Assistant to align strategic calendar.
• Collaborate with the events team to plan leadership offsites and CEO events.
• Serve as advisory pre-event consultant and on-site technical lead to meet standards.
• Gather, develop, and distribute briefing materials for key meetings.
• Collaborate with Investor Relations to secure timely CEO Office updates.
• Act as primary contact for internal and external stakeholders on CEO initiatives.
• Monitor action items, deadlines, and deliverables across the CEO Office.
• Prepare post-event reports and lessons learned for future engagements.
• Maintain confidentiality and exercise sound judgment with sensitive information.

Skills

TravelCoordination

Event Logistics

Calendar Management

Communication

Confidentiality

Education

Bachelor’s degree

Tools

Outlook

Concur

Event Platforms

Job description

• Coordinate end-to-end CEO-level travel logistics, optimizing time and impact
• Partner with the CEO Executive Assistant to manage strategic calendar alignment
• Liaise with the BNY events team to plan and execute leadership offsites and CEO events
• Serve as advisory pre-event consultant and on-site technical lead to meet BNY standards
• Gather, develop, and distribute briefing materials for key meetings
• Collaborate with Investor Relations to secure timely updates for the CEO Office
• Act as primary point of contact for internal and external stakeholders regarding CEO initiatives
• Monitor and track action items, deadlines, and deliverables across the CEO Office
• Prepare post-event reports and lessons learned to improve future engagements
• Maintain confidentiality and exercise sound judgment when handling sensitive information

Requirements

• Bachelor’s degree in Business, Finance, or related field
• 5+ years of experience supporting senior executives in a global financial services firm
• Proven expertise in complex travel and event logistics coordination
• Strong partnership skills with executive assistants and cross-functional teams
• Excellent written and verbal communication, especially for briefing materials
• High proficiency with calendar management tools such as Outlook and Concur, and event platforms
• Ability to work under pressure and manage competing priorities
• Demonstrated discretion handling confidential and high-stakes information
• Strong analytical and organizational skills with attention to detail
• Proactive, collaborative mindset and willingness to travel as needed

Core Competencies

Demonstrates expertise in coordinating complex travel and event logistics for senior executives, with a strong focus on calendar management, stakeholder communication, and maintaining confidentiality. Proven ability to collaborate effectively with cross-functional teams and manage competing priorities in a high-pressure environment.

Highest-signal resume keywords

• Complex Travel Coordination
• Event Logistics Management
• Calendar Management Tools
• Written And Verbal Communication
• Confidential Information Handling

Hard Skills

• Travel Logistics Coordination
• Event Planning
• Calendar Management
• Analytical Skills
• Organizational Skills

Soft Skills

• Partnership Skills
• Collaborative Mindset
• Attention To Detail
• Ability To Work Under Pressure

Industry Keywords

• Global Financial Services
• Executive Support
• Stakeholder Communication

Tools & Technologies

• Outlook
• Concur
• Event Platforms