Executive Business Partner

Jobtailor; Connecticut; On-site; USD 85,000 - 120,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Assistant/Chief of Staff to support the CEO in New York City. You will manage calendars, prepare meeting materials, draft communications, and coordinate cross-functional projects while ensuring confidentiality.

The role requires 3+ years supporting C-level executives, strong organizational and communication skills, and willingness to travel to Connecticut 1–2 times per week. On-site with the NYC office culture and team initiatives.

Qualifications

• 3+ years of experience supporting C-level executives in an EA/Chief of Staff role.
• Excellent organizational skills and ability to manage competing priorities under tight deadlines.
• Outstanding written and verbal communication skills.
• High discretion and trust when handling confidential information.
• Experience spanning strategic support, office logistics, and personal assistance.
• Based in or able to work on-site in New York City; willing to travel to Connecticut 1–2 times per week.

Responsibilities

• Own the CEO's calendar end-to-end and resolve conflicts proactively.
• Prepare the CEO for meetings with agendas, materials, and talking points.
• Draft, proofread, and manage correspondence on the CEO's behalf.
• Coordinate cross-functional projects and track action items and deadlines.
• Act as liaison between the CEO, internal teams, and external partners.
• Plan and coordinate domestic and international travel and itineraries.
• Manage expense reporting and administrative processes for the CEO.
• Provide administrative support for the VP, People.
• Handle select personal appointments and logistics for the CEO.
• Support NYC office procedures, amenities, and day-to-day operations.
• Maintain the NYC office with the Culture team and assist with events.
• Assist in employee engagement and culture-building initiatives.

Skills

Calendar Scheduling

Expense Reporting

Travel Planning

Meeting Logistics

Written and Verbal Communication

Discretion and Judgment

Multitasking Under Pressure

Job description

• Own the CEO's calendar end-to-end, proactively resolving conflicts and prioritizing time.
• Prepare the CEO for meetings with agendas, background materials, and talking points.
• Draft, proofread, and manage correspondence and communications on the CEO's behalf.
• Coordinate cross-functional projects and follow up on action items and deadlines.
• Act as liaison between the CEO, internal teams, and external partners.
• Plan and coordinate domestic and international travel and detailed itineraries.
• Manage expense reporting and administrative processes.
• Manage calendar scheduling and provide administrative support for the VP, People.
• Manage select personal appointments, errands, scheduling, travel, reservations, household or family logistics, and ad hoc personal projects for the CEO.
• Serve as primary point of contact for NYC office procedures, amenities, and day-to-day operations.
• Maintain the NYC office environment with the Culture team.
• Coordinate logistics for in-office meetings and events, including catering and setup.
• Support employee engagement and culture-building initiatives.

Requirements

• 3+ years of experience supporting C-level executives as an Executive Assistant, Executive Business Partner, or Chief of Staff.
• Exceptional organizational skills and ability to manage competing priorities under tight deadlines.
• Outstanding written and verbal communication skills.
• High degree of discretion, judgment, and trustworthiness when handling confidential information.
• Demonstrated ability to operate effectively across strategic support, office logistics, and personal assistance.
• Based in or able to work on-site in New York City.
• Willing to travel to Connecticut 1–2 times per week as needed.
• Proactive, adaptable approach to a broad and varied scope of work.

Core Competencies

Demonstrates exceptional organizational and communication skills while providing comprehensive support to C-level executives. Capable of managing complex schedules, coordinating logistics, and maintaining confidentiality in a fast-paced environment.

Highest-signal resume keywords

• Executive Support Experience
• Calendar Management
• Written And Verbal Communication
• Organizational Skills
• Confidential Information Handling

ATS Optimization Keywords

Hard Skills

• Calendar Scheduling
• Expense Reporting
• Project Coordination
• Travel Planning
• Meeting Logistics

Soft Skills

• Proactive Approach
• Adaptability
• Discretion
• Judgment
• Trustworthiness

Industry Keywords

• C-Level Executive Support
• Office Logistics
• Employee Engagement
• Culture-Building Initiatives
• New York City