Executive Administrative Assistant – Surgical

Jobtailor; Colorado; On-site; USD 70,000 - 110,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Administrative professional to support senior leaders in Colorado, handling calendars, travel, and confidential communications. The role requires coordinating across Marketing, Operations, and Commercial Excellence while ensuring accurate, timely execution of actions.

Responsibilities include developing executive communications, organizing meetings and events, and maintaining SharePoint resources.

Qualifications

• Six or more years of administrative or executive support experience.
• Experience supporting senior leaders in a fast-paced environment.
• Demonstrated ability to manage calendars, travel, expenses, and confidential information.

Responsibilities

• Proactively manage complex executive calendars across leaders, functions, and time zones.
• Develop and distribute executive communications, including weekly updates, leadership announcements, organizational messages, and strategic content.
• Manage the Commercial Excellence Teams channel, distribution lists, and SharePoint resources.
• Partner with leaders to develop executive-ready presentations, communications, reports, dashboards, and business materials.
• Lead planning and execution for monthly team meetings, leadership reviews, recurring field calls, quarterly offsites, and organizational events.
• Coordinate and schedule recurring field calls and leader-led forums.
• Track decisions, commitments, owners, and deadlines to reinforce accountability and timely execution.
• Monitor and coordinate completion of required compliance training, acknowledgments, and organizational requirements.
• Coordinate domestic and international travel, itineraries, transportation, lodging, and meeting logistics.
• Prepare, submit, audit, and reconcile travel expense reports.
• Maintain reports, trackers, compliance dashboards, organizational documents, contact lists, distribution lists, and shared resources using Microsoft 365 tools.
• Collaborate with Executive Administrative Assistants and cross-functional partners across Marketing, Operations, and Commercial Excellence.
• Coordinate onboarding, recognition, employee engagement, team-building activities, and organizational communication initiatives.
• Handle confidential and sensitive business information, executive communications, and personnel matters with discretion.

Skills

Calendar management

Executive communications

Travel coordination

Meeting coordination

Attention to detail

Problem solving

Strong communication

Discretion & confidentiality

Cross-functional collaboration

Vendor/partner coordination

Education

Bachelor’s degree or equivalent

Advanced degree or certifications (preferred)

Tools

Microsoft Outlook

Microsoft Teams

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Microsoft SharePoint

OneDrive

Job description

Responsibilities

• Proactively manage complex executive calendars across leaders, functions, and time zones
• Develop and distribute executive communications, including weekly updates, leadership announcements, organizational messages, and strategic content
• Manage the Commercial Excellence Teams channel, distribution lists, and SharePoint resources
• Partner with leaders to develop executive-ready presentations, communications, reports, dashboards, and business materials
• Lead planning and execution for monthly team meetings, leadership reviews, recurring field calls, quarterly offsites, and organizational events
• Coordinate and schedule recurring field calls and leader-led forums
• Track decisions, commitments, owners, and deadlines to reinforce accountability and timely execution
• Monitor and coordinate completion of required compliance training, acknowledgments, and organizational requirements
• Coordinate domestic and international travel, itineraries, transportation, lodging, and meeting logistics
• Prepare, submit, audit, and reconcile travel expense reports
• Maintain reports, trackers, compliance dashboards, organizational documents, contact lists, distribution lists, and shared resources using Microsoft 365 tools
• Collaborate with Executive Administrative Assistants and cross-functional partners across Marketing, Operations, and Commercial Excellence
• Coordinate onboarding, recognition, employee engagement, team-building activities, and organizational communication initiatives
• Handle confidential and sensitive business information, executive communications, and personnel matters with discretion

Requirements

• Six or more years of administrative or executive support experience, including support for senior leaders in a fast-paced environment
• Based in Lafayette, CO or North Haven, CT
• Demonstrated experience managing complex calendars, meetings, travel, expenses, and confidential information
• Strong communication, organization, prioritization, attention to detail, and follow-through skills
• Seven or more years of executive administration experience supporting multiple senior leaders in a matrixed organization
• Advanced proficiency in Microsoft 365, including Outlook, Teams, PowerPoint, Word, Excel, SharePoint, and OneDrive
• Experience developing executive communications, presentations, dashboards, reports, and complex spreadsheets
• Experience managing internal communication channels, distribution lists, and collaboration platforms, including Microsoft Teams and SharePoint
• Experience coordinating leadership meetings, business reviews, field calls, monthly team meetings, quarterly offsites, and executive events
• Experience coordinating compliance tracking, reporting, and follow-up activities for leadership teams and employee populations
• Experience supporting commercial, marketing, operations, sales, or customer-facing organizations
• Experience supporting communications, employee engagement, culture initiatives, or change management activities
• Proactive, adaptable working style with strong ownership, discretion, business judgment, and problem-solving skills
• Demonstrated ability to build strong partnerships and collaborate effectively within a team of executive administrative professionals
• For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required
• Unrestricted U.S. work authorization at the time of hire and for the duration of employment

Core Competencies

Demonstrates advanced proficiency in Microsoft 365 tools, including Outlook, Teams, PowerPoint, Word, Excel, and SharePoint, while effectively managing complex executive calendars, communications, and travel logistics. Exhibits strong organizational, communication, and problem-solving skills to support senior leaders in a fast-paced, matrixed environment.

Highest-signal resume keywords

• Executive Calendar Management
• Microsoft 365 Proficiency
• Executive Communication Development
• Meeting Coordination
• Confidential Information Handling

Hard Skills

• Calendar Management
• Travel Coordination
• Expense Reporting
• Presentation Development
• Dashboard Creation
• Compliance Tracking
• Report Preparation
• Data Management
• Complex Spreadsheet Management
• Organizational Communication

Soft Skills

• Strong Communication
• Attention to Detail
• Problem-Solving
• Adaptability
• Team Collaboration

Industry Keywords

• Executive Administration
• Commercial Excellence
• Employee Engagement
• Change Management
• Matrixed Organization

Tools & Technologies

• Microsoft Outlook
• Microsoft Teams
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Excel
• Microsoft SharePoint
• Microsoft OneDrive