Executive Assistant - Strategy & Corporate Development

Bloomberg; New York (NY); On-site; USD 85,000 - 130,000; Full time

Job summary

Bloomberg in New York seeks an experienced Executive Assistant to support the Head of Strategy & Corporate Development. You will manage calendars, meetings, travel, and confidential communications, ensuring leadership time is optimized and critical issues are communicated promptly.

You will coordinate internal and external meetings, prepare briefing materials, track expenses, and assist with special projects.

Qualifications

• 7+ years of experience as an Executive Assistant or similar role.
• Bachelor's degree.
• Proven knowledge of Microsoft Word, PowerPoint, and Excel (including formulas).
• Demonstrated effective communication with both internal and external stakeholders.
• Excellent organizational abilities and can balance multiple projects in a fast-paced environment.
• Ability to balance immediate and long-term priorities.
• Strong critical thinker with attention to detail.
• Proactive problem solver.

Responsibilities

• Play a strategic role ensuring the Head of Strategy & Corporate Development's time is used effectively, managing meetings, logistics and travel to support ongoing initiatives.
• Run administrative logistics for this role and support various projects with the team.
• Prepare and consolidate meeting agendas, briefing memos and documents ahead of time.
• Complete tasks, assignments and projects in a timely manner with minimal supervision.
• Support event logistics including content for internal/external meetings (agenda, materials, catering, etc.).
• Arrange domestic and international travel with attention to all logistics and during travel duration.
• Track business-related expenses and draft expense reports via Bloomberg expense management tool.
• Develop relationships with stakeholders across the organization to operate effectively.
• Maintain confidentiality with regards to the team, business and employees.

Skills

Executive support

Communication

Organizational skills

Discretion

Problem solving

Travel logistics

Education

Bachelor's degree

Tools

Microsoft Word

PowerPoint

Excel

Job description

What's the role?

We are looking for a new member to join our team, specifically to support the Head of Strategy & Corporate Development, based in New York. In supporting our leadership, you are confident in handling a wide range of administrative and executive support-related tasks. You are used to maintaining effective lines of communication, keeping managers fully informed of all critical issues, and confident in making quick decisions and thinking on your feet. You are reliable, dedicated, proactive, organized, independent and very detail oriented. You feel comfortable communicating and interacting at senior levels, both internally and externally, and understand the need to uphold discretion in all matters.

We'll Trust You To:

• Play a strategic role ensuring the Head of Strategy & Corporate Development's time is used as effectively as possible, managing meetings, logistics and travel to ensure the success and efficiency of ongoing initiatives and activities
• Run all administrative logistics and aspects related to this role; Support various projects and work directly with the team to accommodate administrative needs
• Prepare and consolidate meeting agendas, briefing memos and documents ahead of time
• Complete tasks, assignments and projects in a timely manner. Work independently, prioritize critical tasks - often with little direct supervision
• Support event logistics including preparing content for internal/external meetings (agenda, materials, catering, etc.)
• Arrange domestic and international travel with attention and care to all logistics, including being available during the duration of travel
• Track business-related expenses and draft expense reports via the Bloomberg expense management tool
• Develop relationships with key stakeholders across the organization; leverage resources and knowledge to operate effectively
• Exercise professional demeanor and attitude. Uphold confidentiality with regards to the team, business and employees

You'll need to have:

• 7+ years of experience as an Executive Assistant, or similar role
• Bachelor's degree
• Proven knowledge of Microsoft Word, PowerPoint, and Excel (including formulas)
• Demonstrated effective communication with both internal and external stakeholders
• Excellent organizational abilities and can balance multiple projects in a fast-paced, dynamic work environment
• The ability to balance immediate and long-term priorities
• Strong critical thinker with deep attention to detail
• Proactive problem solver