Senior Administrative Assistant

Jobtailor; San Francisco (CA); On-site; USD 120,000 - 150,000; Full time

Job summary

Jobtailor in San Francisco is seeking an experienced Administrative Assistant to support three Senior Directors. You will manage calendars, coordinate meetings across time zones, arrange travel, and handle logistics with discretion.

This role requires 7+ years of admin experience, in-office presence 3 days a week, and strong communication. You will partner with Chiefs of Staff and senior leaders to maintain smooth operating rhythms and processes.

Qualifications

• 7+ years of administrative experience supporting multiple senior leaders.
• Ability to manage calendars across multiple leaders/time zones.
• Experience coordinating domestic and international travel.
• Strong organization and attention to detail.
• Excellent written and verbal communication.

Responsibilities

• Manage calendars for three Senior Directors, balancing priorities and proactively resolving conflicts
• Coordinate internal/external meetings across teams, leaders, and time zones
• Manage domestic/international travel, including itineraries, transportation, and schedule changes
• Support leadership meetings, offsites, and team events, including scheduling and logistics
• Partner with the Chief of Staff, Executive Assistant, and administrative partners on team operating rhythms and cross-functional coordination
• Manage expenses, purchase requests, and other administrative processes accurately and on time
• Track key deadlines, commitments, and follow-ups across the leaders supported
• Find opportunities to simplify administrative processes and improve team coordination
• Handle sensitive/confidential information with sound judgment and discretion
• Provide broader administrative support during peak periods and key team moments

Skills

Calendar Management

Travel Coordination

Time Management

Communication

Cross-functional Collaboration

Job description

• Manage calendars for three Senior Directors, balancing priorities and proactively resolving conflicts
• Coordinate internal/external meetings across teams, leaders, and time zones
• Manage domestic/international travel, including itineraries, transportation, and schedule changes
• Support leadership meetings, offsites, and team events, including scheduling and logistics
• Partner with the Chief of Staff, Executive Assistant, and administrative partners on team operating rhythms and cross-functional coordination
• Manage expenses, purchase requests, and other administrative processes accurately and on time
• Track key deadlines, commitments, and follow-ups across the leaders supported
• Find opportunities to simplify administrative processes and improve team coordination
• Handle sensitive/confidential information with sound judgment and discretion
• Provide broader administrative support during peak periods and key team moments

Requirements

• Located in a designated hub and willing to work in-office at least 3 days per week, with additional on-site days as business needs require
• 7+ years of administrative experience, including supporting multiple senior leaders in a fast-paced environment
• Strong calendar management and prioritization skills across multiple leaders/time zones
• Experience coordinating domestic/international travel and managing last-minute changes
• Excellent organization, attention to detail, and follow-through
• Strong written/verbal communication skills
• Proven ability to collaborate with administrative partners, Chiefs of Staff, and senior leaders

Core Competencies

Demonstrates extensive administrative expertise with a focus on calendar management, travel coordination, and cross-functional collaboration. Proven ability to handle sensitive information with discretion while improving team processes and supporting senior leadership effectively.

Highest-signal resume keywords

• Calendar Management
• Travel Coordination
• Organizational Skills
• Written/Verbal Communication
• Collaboration with Senior Leaders

Hard Skills

• Administrative Processes
• Expense Management
• Meeting Coordination
• Logistics Management
• Deadline Tracking

Soft Skills

• Attention to Detail
• Prioritization Skills
• Sound Judgment
• Discretion

Industry Keywords

• Fast-Paced Environment
• Cross-Functional Coordination
• Team Operating Rhythms
• Sensitive Information Handling