Administrative Assistant

Palm Tree Recruiters; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Performance-based bonus structure

Job summary

Palm Tree Recruiters is seeking a highly poised Executive Administrative Assistant to support the CEO in New York. This full-time role demands exceptional organizational skills, discretion, and a stable work history. You will manage the CEO's calendar and travel logistics, coordinate meetings, and act as a liaison with stakeholders. A mastery of Microsoft Office 365 is required. Join us for a competitive salary and performance-based bonus structure.

Qualifications

• Minimum of 5+ years of experience in an administrative capacity.
• A stable work history demonstrating 3+ years of tenure in previous positions is a strict requirement.
• Exceptional verbal and written communication skills.
• Ability to handle sensitive, confidential financial information.
• Ability to be on-call and quickly pivot when priorities change.

Responsibilities

• Proactively manage a complex, shifting calendar.
• Organize internal and external meetings and ensure the CEO is briefed.
• Arrange domestic and international travel itineraries.
• Serve as the primary point of contact for the CEO's office.
• Act as a bridge between the CEO and other stakeholders.
• Handle occasional personal tasks and errands.

Skills

Calendar & Inbox Management

Meeting Coordination

Travel Logistics

Office Operations

Liaison Duties

Personal Support & Errands

Tools

Microsoft Office 365

Job description

Employment Type: Full-Time, mostly remote

Position Overview

We are seeking a highly poised, proactive, and seasoned Executive Administrative Assistant to provide comprehensive support to our CEO. This is a critical role within a fast-paced, high-stakes investment environment. The ideal candidate will act as a strategic gatekeeper and "right hand," managing the CEOs professional and occasionally personal logistics with precision, discretion, and a high level of service.

We place a premium on professional stability; we are looking for a dedicated individual with a proven track record of long-term commitment in previous roles.

Key Responsibilities

• Calendar & Inbox Management: Proactively manage a complex, shifting calendar. Screen, prioritize, and draft responses for a high volume of emails and correspondences.
• Meeting Coordination: Organize internal and external meetings, including board presentations, investor calls, and committee meetings. Ensure the CEO is fully briefed with necessary materials (decks, bios, agendas) beforehand.
• Travel Logistics: Arrange sophisticated domestic and international travel itineraries, including private/commercial flights, ground transportation, and lodging.
• Office Operations: Serve as the primary point of contact for the CEOs office. Manage filing systems, expense reporting (via Concur or similar), and document signatures.
• Liaison Duties: Act as a professional bridge between the CEO and department heads, investors, and high-net-worth clients.
• Personal Support & Errands: Handle occasional personal tasks and errands to ensure the CEOs daily efficiency remains uninterrupted.

Qualifications & Requirements

• Experience: Minimum of 5+ years of experience in an administrative capacity.
• Proven Longevity: A stable work history demonstrating 3+ years of tenure in previous positions is a strict requirement.
• NYC Professionalism: Exceptional verbal and written communication skills with the "thick skin" and agility required for the New York investment landscape.
• Technical Proficiency: Mastery of Microsoft Office 365 (Outlook, Excel, PowerPoint).
• Discretion: Absolute integrity and the ability to handle sensitive, confidential financial information.
• Adaptability: Ability to be "on-call" as needed and pivot quickly when priorities change.

Why Join Us?

• Competitive salary and performance-based bonus structure.