Senior AP Specialist - Remote | Legal Services

Jobot; Houston (TX); Remote; USD 70,000 - 80,000; Full time

Job summary

Jobot is seeking an experienced Senior Accounts Payable Specialist to support a high-volume AP function within a fast-paced professional services environment. This fully remote role offers ownership of complex AP activities, including invoice processing, payments, vendor reconciliations, and discrepancy resolution.

The ideal candidate has 3+ years of progressive AP experience in a law firm or legal services setting, strong Excel skills, and familiarity with Aderant.

Qualifications

• 3+ years of progressive Accounts Payable experience in a law firm or legal services.
• Strong understanding of full-cycle AP processes, coding, payment processing, vendor reconciliations, and discrepancy resolution.
• Legal or professional services industry experience preferred.
• Experience with carrier invoices and/or billing guidelines is a plus.
• Strong Microsoft Excel skills, including Pivot Tables and VLOOKUP/XLOOKUP; exposure to macros is a plus.
• Experience with Aderant preferred but not required.
• Highly detail-oriented with strong organizational, analytical, and problem-solving skills.
• Ability to independently manage a high transaction volume while consistently meeting deadlines.

Responsibilities

• Manage high-volume, full-cycle accounts payable, processing 20-50+ invoices and payment requests per day.
• Review invoices and supporting documentation for accuracy, proper coding, approvals, and compliance with established procedures.
• Prepare and process vendor payments, check requests, and other AP transactions.
• Research and resolve invoice discrepancies, payment issues, duplicate invoices, and vendor inquiries.
• Perform vendor account reconciliations and assist with resolving outstanding balances.
• Maintain accurate AP records and supporting documentation to ensure a clean audit trail.
• Assist with month-end close activities, including AP reconciliations, accrual support, and outstanding invoice review.
• Partner with Accounting, Finance, and internal departments to address AP-related issues and maintain timely processing.
• Identify opportunities to strengthen controls, streamline processes, and improve AP efficiency.
• Serve as an experienced resource to other AP team members and provide support on more complex transactions as needed.

Skills

High-volume processing

Deadline-driven

Analytical thinking

Tools

Excel (Pivot Tables, VLOOKUP/XLOOKUP)

Aderant

Job description

Jobot is seeking an experienced Senior Accounts Payable Specialist to support a high-volume AP function within a fast-paced professional services environment. This fully remote role offers ownership of complex AP activities, including invoice processing, payments, vendor reconciliations, and discrepancy resolution.

The ideal candidate has 3+ years of progressive AP experience in a law firm or legal services setting, strong Excel skills, and familiarity with Aderant.