Senior AP Specialist - Fully Remote (Legal/Professional Services)

Jobot; Farmington (CT); Remote; USD 70,000 - 80,000; Full time

Job summary

Jobot is seeking an experienced Senior Accounts Payable Specialist to support a high-volume AP function within a fast-paced professional services environment. This fully remote role manages 20-50+ invoices daily, processes payments, and ensures accurate coding and reconciliations across vendor accounts.

You will collaborate with Accounting and Finance teams, contribute to month-end close, and drive process improvements while maintaining a clean audit trail in a law firm setting.

Qualifications

• 3+ years of progressive Accounts Payable experience, within a law firm or the legal services industry.
• Strong Excel skills with Pivot Tables and VLOOKUP/XLOOKUP; exposure to macros is a plus.
• Experience with AP processes, vendor reconciliations, and month-end close.

Responsibilities

• Manage high-volume, full-cycle accounts payable, including processing 20-50+ invoices and payment requests per day.
• Review invoices and supporting documentation for accuracy, proper coding, approvals, and compliance with established procedures.
• Prepare and process vendor payments, check requests, and other AP transactions.
• Research and resolve invoice discrepancies, payment issues, duplicate invoices, and vendor inquiries.
• Perform vendor account reconciliations and assist with resolving outstanding balances.
• Maintain accurate AP records and supporting documentation to ensure a clean audit trail.
• Assist with month-end close activities, including AP reconciliations, accrual support, and outstanding invoice review.
• Partner with Accounting, Finance, and internal departments to address AP-related issues and maintain timely processing.
• Identify opportunities to strengthen controls, streamline processes, and improve AP efficiency.
• Serve as an experienced resource to other AP team members and provide support on more complex transactions as needed.

Skills

Accounts Payable

Vendor reconciliations

Analytical skills

Detail-oriented

Deadline management

Tools

Excel

Aderant

Job description

Jobot is seeking an experienced Senior Accounts Payable Specialist to support a high-volume AP function within a fast-paced professional services environment. This fully remote role manages 20-50+ invoices daily, processes payments, and ensures accurate coding and reconciliations across vendor accounts.

You will collaborate with Accounting and Finance teams, contribute to month-end close, and drive process improvements while maintaining a clean audit trail in a law firm setting.