Senior AP Specialist: Payments & Reconciliations

Quest Diagnostics Incorporated; Jeffersonville (PA); On-site; USD 66,000 - 80,000; Full time

Job summary

Quest Diagnostics Incorporated in Collegeville, PA is seeking an Accounts Payable Specialist to coordinate daily payment processing for a high-volume operation.

You will prepare templates, analyze vouchers, liaise with suppliers, and ensure accurate supplier accounts while supporting process improvements and system upgrades.

Strong Excel and PeopleSoft skills, attention to detail, and teamwork are essential for success in this role.

Qualifications

• High school diploma required; associates degree preferred.
• Minimum of two years accounting or accounts payable experience.
• Proficient in Excel with pivot tables and basic functions.
• Familiarity with PeopleSoft Financials or similar ERP systems.
• Strong communication and customer service skills.

Responsibilities

• Coordinate daily workflow to meet payment processing quotas and support recurring payments.
• Prepare Access templates for uploading invoices into PeopleSoft.
• Analyze vouchers in error status and determine corrective actions.
• Resolve match exceptions with Procurement and Suppliers.
• Communicate issues and resolutions to the Supervisor.
• Liaise between Accounts Payable and customers on GL questions and supplier issues.
• Reconcile supplier statements and ensure current liabilities are reflected.
• Review supplier refund checks and apply GL coding for deposit.
• Process supplier payments via PeopleSoft using invoices and expense reports.
• Interact professionally with management, suppliers and business units.
• Coordinate inter-departmental payment information to support AP processing.
• Set up vendors for payment and maintain tax and banking documents.
• Participate in training and system upgrade activities.

Skills

Excel proficiency

Customer service

Communication

Attention to detail

Teamwork

Multitasking

Education

High school diploma (Associates' Degree preferred)

Tools

PeopleSoft Financials

Excel

Job description

Quest Diagnostics Incorporated in Collegeville, PA is seeking an Accounts Payable Specialist to coordinate daily payment processing for a high-volume operation.

You will prepare templates, analyze vouchers, liaise with suppliers, and ensure accurate supplier accounts while supporting process improvements and system upgrades.

Strong Excel and PeopleSoft skills, attention to detail, and teamwork are essential for success in this role.