Accounts Payable Specialist - Detail-Driven & Fast-Paced

Coatesville Area School District; Thorndale (PA); On-site; USD 42,000 - 60,000; Full time

Job summary

Coatesville Area School District in Pennsylvania seeks a professional to process vendor invoices for payment for General Fund and Capital Reserve. You will verify invoices against purchase orders, print and file documents, and ensure timely payments while maintaining good vendor relations.

The role requires an Associate’s or Bachelor’s degree in Business, 2-3 years AP experience, proficiency in Microsoft Office, strong organization, attention to detail, and the ability to multitask in a

Qualifications

• Must be detail oriented and accurate in work.
• Ability to read, analyze, and interpret reports and procedures.
• Effective written and verbal communication with stakeholders.

Responsibilities

• Process vendor invoices for payment and verify against PO.
• Communicate with district staff to address invoice issues.
• Print, sort, file, and send all district purchase orders weekly.
• Meet timelines for weekly check printing for each fund.
• Review checks for accuracy against documentation before mailing.
• Respond to vendor inquiries regarding payment status.
• Maintain and create vendor entries in FIS; manage W9 files.
• Maintain organized system of payments issued.
• Research and resolve payment issues as needed.
• Assist in audit activities by providing payment information.
• Contribute to other Business Office projects as needed.
• Close out year-end files.
• Correspond with others professionally via email and in speech.

Skills

Detail oriented

Analytical reading

Communication

Multitasking

Time management

Team player

Education

Associate/Bachelor degree in Business

Tools

FIS

Job description

Coatesville Area School District in Pennsylvania seeks a professional to process vendor invoices for payment for General Fund and Capital Reserve. You will verify invoices against purchase orders, print and file documents, and ensure timely payments while maintaining good vendor relations.

The role requires an Associate’s or Bachelor’s degree in Business, 2-3 years AP experience, proficiency in Microsoft Office, strong organization, attention to detail, and the ability to multitask in a