Sr. Representative, Accounts Payable (Hybrid - Norristown, PA)

Quest Diagnostics Incorporated; Jeffersonville (PA); On-site; USD 66,000 - 80,000; Full time

Job summary

Quest Diagnostics Incorporated in Collegeville, PA is seeking an Accounts Payable Specialist to coordinate daily payment processing for a high-volume operation.

You will prepare templates, analyze vouchers, liaise with suppliers, and ensure accurate supplier accounts while supporting process improvements and system upgrades.

Strong Excel and PeopleSoft skills, attention to detail, and teamwork are essential for success in this role.

Qualifications

• High school diploma required; associates degree preferred.
• Minimum of two years accounting or accounts payable experience.
• Proficient in Excel with pivot tables and basic functions.
• Familiarity with PeopleSoft Financials or similar ERP systems.
• Strong communication and customer service skills.

Responsibilities

• Coordinate daily workflow to meet payment processing quotas and support recurring payments.
• Prepare Access templates for uploading invoices into PeopleSoft.
• Analyze vouchers in error status and determine corrective actions.
• Resolve match exceptions with Procurement and Suppliers.
• Communicate issues and resolutions to the Supervisor.
• Liaise between Accounts Payable and customers on GL questions and supplier issues.
• Reconcile supplier statements and ensure current liabilities are reflected.
• Review supplier refund checks and apply GL coding for deposit.
• Process supplier payments via PeopleSoft using invoices and expense reports.
• Interact professionally with management, suppliers and business units.
• Coordinate inter-departmental payment information to support AP processing.
• Set up vendors for payment and maintain tax and banking documents.
• Participate in training and system upgrade activities.

Skills

Excel proficiency

Customer service

Communication

Attention to detail

Teamwork

Multitasking

Education

High school diploma (Associates' Degree preferred)

Tools

PeopleSoft Financials

Excel

Job description

Job Description

Coordinate and expedite the processing of payment documents submitted to Accounts Payable by directing daily workflow for a huge accounts payable operations responsible for approximately 65,000 transactions per week valued at $65 million at the nation's largest lab and diagnostics company - Quest Diagnostics located in Collegeville, PA.

Responsibilities

• Coordinate daily workflow to meet required volume quotas for payment processing, correspond with customers, and facilitate scheduled reoccurring payments.
• Prepare Access templates for uploading invoices and summary bills into PeopleSoft.
• Analyze vouchers in error status and determine appropriate course of action to correct them.
• Analyze vouchers in match exception and work with Procurement, Materials and Suppliers for appropriate resolution.
• Evaluate and communicate identified problems and resolutions to Supervisor.
• Act as liaison between Accounts Payable and assigned customers to resolve Accounts Payable general ledger related questions as well as routine payment, statement, and unresolved supplier issues.
• Monitor, research and reconcile items on supplier statements.
• Ensure supplier accounts are current and accurately reflect liabilities.
• Review and research supplier refund checks, apply general ledger coding and submit for deposit.
• Process payments to suppliers via PeopleSoft Financials utilizing invoice, check requests, expense reports and other payee documentation.
• Interact/Correspond effectively and courteously with various levels of management, strategic suppliers, business unit executives and various other customers.
• Coordinate inter-departmental activities to ensure the adequacy of payment information for A/P processing (Procurement, Real Estate, Human Resources, Materials Management, Employer Solutions, International).
• Complete documentation and perform procedures to set up vendors for payment.
• Participate in training and strategic planning sessions for process improvement, as well as other project related teams.
• Assist in system testing for process enhancements and system upgrades.
• Maintain Supplier Masterfile and supporting tax and banking documents.

Qualifications

Education:

• High school diploma (Associates' Degree preferred)

Work Experience:

• Minimum of two years accounting and/or accounts payable experience

Technical Training:

• Demonstrated proficiency in the utilization of Excel spreadsheets, utilizing functions and pivot tables
• Knowledge of word processing and database applications
• High level of customer service skills
• Strong written and oral communication skills
• Skilled in PeopleSoft Financials application or comparable accounting system
• Perform effectively in a team environment
• Ability to multitask with keen organizational skills
• Must be tenacious towards accuracy and detail

Other:

• Exercise judgement regarding the priority of payments
• Decide on the validity of outstanding issues and determine corrective measures as deemed appropriate
• Analyze and redistribute payment documents based on accounts payable functional areas
• Resolve problems for the various internal business units and external vendor population
• Analyze payment documents to ensure all standard operating procedures are being adhered to

73000

Quest Diagnostics honors our service members and encourages veterans to apply.

While we appreciate and value our staffing partners, we do not accept unsolicited resumes from agencies. Quest will not be responsible for paying agency fees for any individual as to whom an agency has sent an unsolicited resume.

Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets or any other legally protected status.