Senior Administrative Specialist & Training Lead

RR Donnelley (RRD); Wheeling (WV); On-site; USD 25,000 - 35,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Life insurance

Paid time off

Disability insurance

Parental leave

Tuition assistance

Employee discounts

Job summary

RR Donnelley (RRD) is seeking a Senior Administrative Associate to provide comprehensive support across the site, office and client engagements. You will handle expense reports, time and invoice entry, calendar management, and client matter openings, while participating in training and process improvements.

You will lead with strong organizational skills, ensure confidentiality, manage multiple tasks, and collaborate with teammates to meet deadlines and maintain high service levels in a

Qualifications

• Advanced MS Office skills (Word, Excel, PowerPoint).
• Strong keyboarding and typing skills.
• Able to troubleshoot software used by the business/client.
• Experience handling confidential information.
• Proven ability to manage multiple tasks and meet deadlines.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication.
• Customer service oriented with professional demeanor.

Responsibilities

• Provide administrative support (expense reports, time entry, invoice entry, calendar management).
• Open client matters and coordinate scheduling, meetings, and travel arrangements.
• Train and assist Admin colleagues; contribute to process improvements.
• Ensure confidentiality of sensitive information and proper handling of documents.
• Communicate proactively with team, supervisors, and clients on deadlines and status.
• Perform quality assurance on own work and that of peers.

Skills

MS Office proficiency

Typing speed

Technical troubleshooting

Multi-tasking

Attention to detail

Organization

Team collaboration

Professional communication

Customer service

Education

High school diploma or equivalent

Job description

RR Donnelley (RRD) is seeking a Senior Administrative Associate to provide comprehensive support across the site, office and client engagements. You will handle expense reports, time and invoice entry, calendar management, and client matter openings, while participating in training and process improvements.

You will lead with strong organizational skills, ensure confidentiality, manage multiple tasks, and collaborate with teammates to meet deadlines and maintain high service levels in a