Administrative Associate - Client & Office Support

RR Donnelley; Wheeling (IL); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

401(k) with company match

Paid time off

Job summary

RR Donnelley in Wheeling, IL seeks an Administrative Associate to provide a variety of administrative support across site and client needs, including expense reports, time entry, invoice entry, calendar management, and travel coordination.

You will handle phone lines, data entry, scheduling, document editing and transcription, and confidential information with discretion, ensuring accuracy and timely delivery while collaborating with team members to meet deadlines.

Qualifications

• High school diploma or equivalent education.
• Minimum (1) year administrative support experience in a professional organization; legal or banking background preferred.
• Proficient with MS Office (Word, Excel, PowerPoint) and data entry.

Responsibilities

• Answer phones and provide customer service.
• Data entry for expenses, time, invoices and other items.
• Calendar management, scheduling meetings and travel arrangements.
• Edit/transcribe documents and prepare client matters.
• Handle confidential information with discretion and maintain accuracy.

Skills

Customer service

Time management

Attention to detail

Communication skills

Education

High school diploma or equivalent

Tools

MS Office

Job description

RR Donnelley in Wheeling, IL seeks an Administrative Associate to provide a variety of administrative support across site and client needs, including expense reports, time entry, invoice entry, calendar management, and travel coordination.

You will handle phone lines, data entry, scheduling, document editing and transcription, and confidential information with discretion, ensuring accuracy and timely delivery while collaborating with team members to meet deadlines.