Hybrid Senior Administrative Specialist — Training & Ops Lead

RR Donnelley; Wheeling (WV); Hybrid; USD 25,000 - 35,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

401(k) with company match

Life insurance

Tuition assistance

Job summary

RR Donnelley is seeking a Senior Administrative Associate for a hybrid role in Wheeling, WV. The position requires handling administrative duties, client interaction, and operational support with a focus on accuracy and discretion.

The candidate will perform a range of tasks including expense reporting, calendar management, data entry, and coordination of meetings. Excellent MS Office skills, attention to detail, and strong communication are essential for success.

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative support experience in a professional setting, preferably in legal or banking industries.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint); strong keyboarding and data entry skills.
• Able to troubleshoot software used for administrative tasks.
• Familiar with other software programs for admin support.
• Excellent attention to detail and ability to manage multiple projects.

Responsibilities

• Answer phone lines and provide customer service.
• Process expense reports, time entry, invoices, and calendar management.
• Schedule meetings, conference rooms, travel, and accommodations.
• Maintain confidential company information and distribution lists securely.
• Ensure job tickets are complete and accurate before work begins.
• Provide training plans and mentor junior Admin staff.

Skills

MS Office

Administrative support

Customer service

Data entry

Time management

Problem solving

Confidentiality

Communication

Team player

Technical skills

Education

High school diploma or equivalent

Tools

MS Office

Job description

RR Donnelley is seeking a Senior Administrative Associate for a hybrid role in Wheeling, WV. The position requires handling administrative duties, client interaction, and operational support with a focus on accuracy and discretion.

The candidate will perform a range of tasks including expense reporting, calendar management, data entry, and coordination of meetings. Excellent MS Office skills, attention to detail, and strong communication are essential for success.