Hybrid Administrative Specialist

RR Donnelley (RRD); Columbus (OH); Hybrid; USD 24,000 - 34,000; Full time

Job summary

RR Donnelley (RRD) seeks an Administrative Associate to support site and client operations with diverse tasks such as expense reporting, time entry, invoice processing, calendar and phone management, and opening client matters.

The role is a hybrid position with one day onsite and training conducted onsite, reflecting a dynamic, fast-paced environment within a global provider of marketing and business services.

Qualifications

• High school diploma or equivalent.
• Minimum 1 year administrative support experience in a professional organization, preferably in the legal or banking industry.
• Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills.
• Familiar with other software programs for providing administrative support.
• Strong attention to detail with emphasis on accuracy and quality; able to coordinate across the team and work on multiple projects simultaneously while ensuring quality results.

Responsibilities

• Answer telephone, emails, and place service calls when needed.
• Perform administrative support tasks including expense/time/invoice entry, calendar management, and data entry.
• Schedule meetings, conference rooms, and travel arrangements.
• Maintain confidentiality of sensitive information including corporate card data and distribution lists.
• Meet deadlines, ensure task completion, and communicate with team or clients on deadlines.

Job description

RR Donnelley (RRD) seeks an Administrative Associate to support site and client operations with diverse tasks such as expense reporting, time entry, invoice processing, calendar and phone management, and opening client matters.

The role is a hybrid position with one day onsite and training conducted onsite, reflecting a dynamic, fast-paced environment within a global provider of marketing and business services.