Senior Administrative Specialist (Public Works)

Anne Arundel County; Annapolis (MD); On-site; USD 42,000 - 54,000; Full time

Job summary

Anne Arundel County is seeking an Administrative Specialist II (Represented) in the Division of Highways within the Department of Public Works. The role provides a full range of general office support tasks, handling inquiries from county employees and the public with accuracy and professionalism.

Ideal candidates will have strong customer service skills, MS Office expertise, and the ability to manage time-sensitive documents while maintaining confidential records.

Qualifications

• Graduation from high school is required.
• Two or more years of experience in administrative support is preferred.
• Proficiency with Microsoft Office Suite (Access, Excel, Word, PowerPoint, Publisher).
• Strong customer service and ability to handle time-sensitive documents.

Responsibilities

• Formats and types correspondence, reports, tables, contracts, and invoices using multiple computer systems.
• Reviews, codes, enters, and updates data; schedules staff appointments and coordinates meetings.
• Maintains filing systems and document control procedures.
• Generates numerical tables and reports from various sources.
• Receives visitors and answers phones, providing information to the public and staff.
• Manages mail, invoices, requisitions, and payment requests; proofs documents for accuracy.
• Receives and records cash and/or checks and issues receipts.

Skills

Customer service

Communication

Time management

Data entry

Education

High School Diploma

Tools

Microsoft Office Suite

Access

Excel

Word

PowerPoint

Publisher

Job description

Anne Arundel County is seeking an Administrative Specialist II (Represented) in the Division of Highways within the Department of Public Works. The role provides a full range of general office support tasks, handling inquiries from county employees and the public with accuracy and professionalism.

Ideal candidates will have strong customer service skills, MS Office expertise, and the ability to manage time-sensitive documents while maintaining confidential records.