Senior DoD Administrative & Scheduling Specialist

Astrion; Bedford (MA); On-site; USD 70,000 - 80,000; Full time

Job summary

Astrion is seeking a Senior Administrative Support Specialist to support ESS Division at Hanscom AFB, Bedford, MA. The role requires active Secret clearance, US citizenship, and advanced MS Office proficiency. Salary range is $70,000–$80,000 with full-time salaried status.

Responsibilities include supporting leadership, tracking action items, travel planning via DTS, and coordinating meetings. The ideal candidate brings DoD program experience and strong organizational skills to a fast-paced,

Qualifications

• Active Secret Clearance required and maintainable.
• U.S. citizen.
• Proficiency with Microsoft Office, DTS, LCMP, PMRT, and Outlook.

Responsibilities

• Provide administrative support to government leadership and acquisition teams.
• Maintain leadership awareness of mission-critical issues and priorities.
• Track action items, deadlines, and program deliverables.
• Prepare reports, briefings, and official documents for leadership review.
• Coordinate meetings, logistics, and virtual setups.
• Maintain meeting records, agendas, and attendance logs.
• Manage leadership calendars and scheduling requirements.
• Support travel planning and execution using DTS.
• Respond to inquiries and provide administrative customer support.
• Suggest process improvements to increase efficiency.

Skills

Active Secret Clearance

US Citizen

Microsoft Office Suite

ATAAPS

LCMP

PMRT

Outlook

Calendar management

Education

Bachelor's Degree in related field

12+ years DoD/related experience (5 in DoD)

15 years directly related DoD experience

Tools

Defense Travel System (DTS)

SharePoint

Calendar management software

MS Office Suite (advanced)

Job description

Astrion is seeking a Senior Administrative Support Specialist to support ESS Division at Hanscom AFB, Bedford, MA. The role requires active Secret clearance, US citizenship, and advanced MS Office proficiency. Salary range is $70,000–$80,000 with full-time salaried status.

Responsibilities include supporting leadership, tracking action items, travel planning via DTS, and coordinating meetings. The ideal candidate brings DoD program experience and strong organizational skills to a fast-paced,