Senior Administrative Assistant - DoD Programs (On-Site)

McBride International; Northern (KY); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Referral program

Job summary

McBride Consulting is seeking a Senior Administrative Assistant to support the Air Force Life Cycle Management Center—Ground Base Air Defense Sensor division (AFLCMC/ESG) at Hanscom AFB, MA. The role focuses on high-level administrative duties, calendars, records, and coordination for leadership and contracting teams.

Responsibilities include task management, meeting coordination, and documentation preparation, with DoD program support and aggressive scheduling.

Qualifications

• Citizenship: US citizen required.
• Clearance: ability to obtain active Secret clearance.
• Bachelor’s Degree in a related field with 12 years DoD experience, or 15 years related experience with 8 DoD.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• SharePoint administration and document management experience.
• Strong organizational and communication skills.
• Experience supporting DoD acquisition or program management offices.

Responsibilities

• Provide comprehensive administrative support to PK leadership and contracting teams.
• Manage daily taskers, suspense actions, action items, and deliverables.
• Maintain PK records, contract closeout files, trackers, and repositories.
• Oversee in-/out-processing and calendar scheduling.
• Coordinate meetings, conferences, and virtual sessions; prepare agendas and minutes.
• Manage FileShare/SharePoint/Teams resources and access.
• Support workflow management and process improvement initiatives.
• Prepare official correspondence, reports, and briefing materials.
• Disseminate program guidance and respond to routine inquiries.
• Assist with DTS travel coordination and serve as VRO/TCO focal point.

Skills

Advanced MS Office

SharePoint administration

Calendar management

Meeting coordination

Executive documentation

Data collection/analysis

Records management

DoD program support

Air Force org awareness

Education

Bachelor’s Degree in related field

Tools

SharePoint

Microsoft Teams

Zoom/WebEx

Job description

McBride Consulting is seeking a Senior Administrative Assistant to support the Air Force Life Cycle Management Center—Ground Base Air Defense Sensor division (AFLCMC/ESG) at Hanscom AFB, MA. The role focuses on high-level administrative duties, calendars, records, and coordination for leadership and contracting teams.

Responsibilities include task management, meeting coordination, and documentation preparation, with DoD program support and aggressive scheduling.