Senior Administrative Specialist — DoD Programs (On-Site)

RPMGlobal; Bedford (MA); On-site; USD 73,000 - 96,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401k

ESOP

PTO

Education reimbursement

Work-life balance

Parental leave

Job summary

DCS Corp is seeking a Senior Administrative Support Specialist to assist AFLCMC/ES at Hanscom AFB, MA. This full-time on-site role requires US citizenship and an active Secret clearance, with a Bachelor’s degree and extensive DoD experience.

Responsibilities include supporting leadership, tracking action items, coordinating meetings, and managing calendars and travel using DTS. Strong communication and organizational skills are essential in a fast-paced, mission-focused environment.

Qualifications

• U.S. Citizenship is required.
• Active Secret Security Clearance is required.
• Bachelor’s Degree in a related field and 12 years of experience in the respective technical/professional discipline, 5 of which must be in the DoD OR 15 years of directly related experience, 8 of which must be in the DoD.

Responsibilities

• Provide administrative and operational support to government leadership and program teams.
• Track and monitor action items, suspense dates, and program deliverables.
• Prepare correspondence, reports, and briefing materials for leadership review and signature.
• Coordinate meetings, logistics, and virtual meeting setup; document outcomes.
• Maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
• Manage leadership calendars and conference room schedules.
• Support video teleconferencing and online collaboration platforms.
• Disseminate program policies and organizational communications to stakeholders.
• Maintain program files and records in accordance with procedures.
• Assist with workflow management and process improvement initiatives.
• Coordinate, analyze, distribute, and track organizational taskings and responses.
• Support travel planning using the Defense Travel System (DTS).
• Respond to routine inquiries and provide administrative customer support.

Skills

Written and verbal communication

Organizational skills

Time management

Independent work

Problem solving

Education

Bachelor’s Degree in a related field

Tools

Microsoft Office

Defense Travel System (DTS)

SharePoint

Microsoft Teams

Zoom

WebEx

Job description

DCS Corp is seeking a Senior Administrative Support Specialist to assist AFLCMC/ES at Hanscom AFB, MA. This full-time on-site role requires US citizenship and an active Secret clearance, with a Bachelor’s degree and extensive DoD experience.

Responsibilities include supporting leadership, tracking action items, coordinating meetings, and managing calendars and travel using DTS. Strong communication and organizational skills are essential in a fast-paced, mission-focused environment.