Senior Administrative Specialist — Dept. Operations & Finance

University of Houston; Houston (TX); On-site; USD 40,000 - 47,000; Full time

Job summary

The University of Houston is seeking an Administrative Assistant III in Houston, TX to provide highly skilled administrative and operational support across the department. You will coordinate business processes, financial activities, reporting, and departmental operations, exercising independence in managing tasks and supporting planning and compliance.

Responsibilities include supporting faculty, staff, and students; coordinating calendars and meetings; processing invoices, budgets, and

Qualifications

• High school diploma or equivalent required.
• Minimum of three years of related administrative experience.
• Strong proficiency in MS Office and PeopleSoft.

Responsibilities

• Provides advanced administrative support to the department and serves as a primary resource.
• Oversees daily office operations and coordinates workflows.
• Manages administrative, financial, and HR records and ensures timely processing.
• Prepares budget, procurement, and personnel documents; assists with financial reporting.
• Generates and analyzes operational, financial, and administrative reports.
• Coordinates purchasing, invoicing, and other financial transactions.
• Maintains department communications, calendars, and travel arrangements.
• Assists with special projects, events, and departmental initiatives.

Skills

Analytical skills

Interpersonal skills

Communication skills

Detail orientation

Customer service

Organization

Education

High school diploma

Tools

MS Office

PeopleSoft

Job description

The University of Houston is seeking an Administrative Assistant III in Houston, TX to provide highly skilled administrative and operational support across the department. You will coordinate business processes, financial activities, reporting, and departmental operations, exercising independence in managing tasks and supporting planning and compliance.

Responsibilities include supporting faculty, staff, and students; coordinating calendars and meetings; processing invoices, budgets, and