Business Operations Assistant

University of Houston; Houston (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

The University of Houston System is seeking a Business Operations Assistant to provide general business support to a business services office, preparing and processing university documents in line with standard procedures.

Responsibilities include maintaining department spreadsheets, generating routine reports, managing supplies, coordinating travel when needed, and handling routine inquiries with escalation as appropriate. Security checks apply to all positions.

Qualifications

• High School Diploma or GED required with basic grammar, spelling, punctuation understanding.
• One year of directly job-related experience.

Responsibilities

• Prepares and processes university business documents per standards.
• Maintains department spreadsheets or databases and updates records.
• Prepares recurring financial or personnel reports for management.
• Orders and receives supplies; maintains inventory.
• May coordinate departmental travel in accordance with standards.
• Responds to routine questions about procedures and escalates complex queries.
• Assists with special projects and related duties as assigned.

Skills

Budget knowledge

Oral and written communication

Organizational skills

Prioritization

Independent work

Microsoft Office

Education

High School Diploma or GED

Job description

Department: Business Operations Salary: Commensurate with Experience and Education

Description:

The Business Operations Assistant provides general business support to a business services office in accordance with standard procedures. Prepares and processes a variety of university business documents.

Duties

• Prepares business documents in accordance with university and departmental standards. Business documents may include, but are not limited to, processing electronic position requests and personnel action requests.
• Maintains department business spreadsheets or databases and updates or modifies records as needed.
• Prepares recurring financial or personnel reports for management.
• Orders and receives supplies; maintains supply inventory.
• May coordinate departmental travel activities in accordance with university and departmental standards.
• Responds to routine questions and issues regarding business procedures; refers more complex questions to the appropriate administrator or department and follows up to ensure resolution.
• Assists with special projects as assigned and performs related duties as assigned.

Required Qualifications

1. High School Diploma or GED. Requires a basic knowledge of grammar, spelling, punctuation, and simple mathematical functions like percentages, ratios, etc.
2. One year of directly job-related experience.

Knowledge, Skills and Abilities

• Knowledge of budget and planning procedures.
• Competent oral and written communication skills.
• Proficient organizational skills.
• Ability to prioritize assignments, meet deadlines, and handle interruptions.
• Ability to work independently with minimal supervision.
• Knowledge of Microsoft Suite (Word, Excel, etc.).

All positions at the University of Houston System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.