Facilities & Administrative Budget Coordinator

University of Houston; Houston (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

University of Houston is seeking a senior administrative professional to manage the Facilities Planning & Construction department’s office services and operations. The role oversees daily budgetary and financial tasks, personnel support, onboarding, and calendar coordination with internal and external stakeholders.

Responsibilities include coordinating the hiring process, onboarding new staff, managing the senior leader's calendar, and planning staff development opportunities, while ensuring

Qualifications

• Manages the development and coordination of office services and activities for a department.
• Oversees budgets, financial accounts, and administrative functions for Facilities/Construction Management (F/CM).
• Ensures effective administrative support within the department.

Responsibilities

• Oversees the hiring management process for an F/CM team: paperwork, interviews, packets, and interview committee.
• Oversees onboarding: office setup, access, orientation, training.
• Manages daily calendar for a Senior Leader and coordinates with faculty, staff, vendors, and contractors.
• Plans unit activities and staff training opportunities.
• Reconciles budgets and processes invoice/payments for meetings and travel.
• Conducts property and space inventory as needed.
• Prepares information for meetings with leadership and external parties; drafts complex documents.
• Performs other duties as required.

Skills

Hiring management

Budget reconciliation

Onboarding

Calendar management

Staff development

Job description

University of Houston is seeking a senior administrative professional to manage the Facilities Planning & Construction department’s office services and operations. The role oversees daily budgetary and financial tasks, personnel support, onboarding, and calendar coordination with internal and external stakeholders.

Responsibilities include coordinating the hiring process, onboarding new staff, managing the senior leader's calendar, and planning staff development opportunities, while ensuring