Administrative Assistant III

University of Houston; Houston (TX); On-site; USD 40,000 - 47,000; Full time

Job summary

The University of Houston is seeking an Administrative Assistant III in Houston, TX to provide highly skilled administrative and operational support across the department. You will coordinate business processes, financial activities, reporting, and departmental operations, exercising independence in managing tasks and supporting planning and compliance.

Responsibilities include supporting faculty, staff, and students; coordinating calendars and meetings; processing invoices, budgets, and

Qualifications

• High school diploma or equivalent required.
• Minimum of three years of related administrative experience.
• Strong proficiency in MS Office and PeopleSoft.

Responsibilities

• Provides advanced administrative support to the department and serves as a primary resource.
• Oversees daily office operations and coordinates workflows.
• Manages administrative, financial, and HR records and ensures timely processing.
• Prepares budget, procurement, and personnel documents; assists with financial reporting.
• Generates and analyzes operational, financial, and administrative reports.
• Coordinates purchasing, invoicing, and other financial transactions.
• Maintains department communications, calendars, and travel arrangements.
• Assists with special projects, events, and departmental initiatives.

Skills

Analytical skills

Interpersonal skills

Communication skills

Detail orientation

Customer service

Organization

Education

High school diploma

Tools

MS Office

PeopleSoft

Job description

Department:Academic AffairsSalary:$39,923 - $46,910

DESCRIPTION

This position is located at 1801 Main Street in the Amegy building.

JOB SUMMARY

The Administrative Assistant III provides highly skilled administrative and operational support throughthe coordination of business processes, financial activities, reporting functions, and departmentaloperations. The position exercises independence in managing administrative functions, analyzinginformation, and supporting departmental planning, and compliance.

DUTIES

• Provides advanced administrative and operational support to the department, serving as aprimary resource for faculty, staff, students, and external stakeholders and responding tocomplex inquiries regarding departmental procedures and services.
• Oversees daily office operations by coordinating administrative processes, monitoringworkflow, managing departmental resources, and ensuring efficient delivery of supportservices.
• Coordinates and maintains administrative, financial, and human resources records, ensuringaccuracy, compliance, and timely processing of departmental transactions anddocumentation.
• Prepares, reviews, and processes financial, budgetary, procurement, and personnel
  documents, assisting with budget development, reconcilaitons, expenditure monitoring, andfinancial reporting activities.
• Generates, verifies, analyzes, and maintains operational, financial, and administrative reportsto support departmental planning, decision-making, and compliance requirements.
• Coordinates departmental purchasing and business operations, including processing invoices,vouchers, expense reports, P-card reconciliations, and other financial transactions.
• Maintains departmental communications platforms, including webpages and social mediacontent, ensuring information is accurate, current, and aligned with departmental objectives.
• Coordinates calendars, meetings, travel arrangements, and logistical support for departmentalleadership, programs, and initiatives.
• Assists with the planning, coordination, and implementation of special projects, events, anddepartmental initiatives.

MARGINAL DUTIES

• Performs all other duties as assigned.
• Performs tasks related to specific department/college

REQUIRED QUALIFICATIONS

Education

• High school diploma or equivalent

Experience

• Minimum of three (3) years of related job experience

License/Certification

• None required

PREFERRED QUALIFICATIONS

• None

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge

• Knowledge of general office and administration tasks and equipmentknowledge of relevant university policies and procedures

Skills

• Good technical skills, including strong proficiency in MS Office and PeopleSoft.
• Strong analytical and problem-solving skills.
• Excellent interpersonal, communication, and customer service skills.
• Good attention to detail; strong organizational skills.

Abilities

• Ability to work in a timely manner.
• Ability to multitask.
• Ability to communicate effectively with a wide range of individuals andconstituencies in a diverse university community.

WORK LOCATION AND PHYSICAL DEMANDS

Primary Work Location

• Works in an office environment

Physical Demands

• Work is performed in a typical interior work environment whichdoes not subject the employee to any unpleasant elements;individual has discretion in relation to walking, standing etc., andhas minimal exposure to physical risks.
• Must have precise hand-eye coordination and the ability to identify and distinguish colors.
• Must have the ability to move items of up to 30lbs

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.