Facilities Operations & Admin Lead

University of Houston; Houston (TX); On-site; USD 55,000 - 80,000; Full time

Job summary

The University of Houston is seeking an experienced administrative professional to manage day-to-day operations within Facilities Planning & Construction, including budget oversight, scheduling, and executive support. The role oversees hiring processes, onboarding, calendar management for a Senior Leader, staff training planning, and coordination with vendors and external contractors.

Qualifications emphasize 3+ years of relevant experience; education may be substituted by experience, with

Qualifications

• Minimum of three years of directly job-related experience.
• Understanding of budgeting, scheduling, and executive support.
• Ability to handle confidential information and multiple tasks.

Responsibilities

• Oversees hiring process for F/CM team, including paperwork and interview setup.
• Oversees onboarding and department orientation.
• Manages daily calendar for Senior Leader and coordinates with staff, vendors, and contractors.
• Plans unit activities and staff training opportunities.
• Reconciles budgets and processes payments for invoices and travel.
• Conducts property and space inventory as needed.
• Compiles information for executive meetings and drafts complex documents.
• Performs other related duties.

Skills

Budget management

Calendar management

Interpersonal communication

Vendor coordination

Tools

Microsoft Office Suite

Budgeting software

Job description

The University of Houston is seeking an experienced administrative professional to manage day-to-day operations within Facilities Planning & Construction, including budget oversight, scheduling, and executive support. The role oversees hiring processes, onboarding, calendar management for a Senior Leader, staff training planning, and coordination with vendors and external contractors.

Qualifications emphasize 3+ years of relevant experience; education may be substituted by experience, with