Senior Administrative Specialist — Corrections

DHRM; Virginia (MN); On-site; USD 37,000 - 49,000; Full time

Job summary

Virginia Department of Corrections (VADOC) seeks a Senior Admin/Office Specialist II to provide essential clerical support to the Virginia Correctional Center for Women’s administration. You will handle data entry, maintain records, and coordinate inmate-related paperwork for disciplinary matters and grievances.

The role requires strong knowledge of office practices, confidentiality, and experience with CORIS or similar databases.

Qualifications

• Considerable knowledge of office practices, procedures, and office equipment.
• Demonstrated skill in the use of Microsoft Office to include Word and Excel to accomplish office support requirements.
• Knowledge of rules and regulations related to records storage, maintenance, release, and confidentiality.
• Demonstrated skill in maintaining confidentiality.
• Demonstrated skill in inputting data into an automatic database other than Microsoft Office.
• Demonstrated ability to organize work, meet deadlines and complete tasks in a timely manner.
• Skilled in communicating with customers, employees, and other individuals to answer questions, disseminate or explain information.

Responsibilities

• Provides administrative and clerical support to the Assistant Warden and other offices as needed.
• Enters relevant data into systems for tracking inmate disciplinary charges, grievances, and related forms.
• Manages inmate worker assignments and processes pay documentation with the Business Office.
• Prepares copies, maintains files, faxes documents, and answers telephone calls.
• Compiles meeting minutes for the Assistant Warden’s Team and Quarterly Safety Meetings.
• Maintains records for audit folders.

Skills

Microsoft Word

Microsoft Excel

Data entry

Records management

Communication

Confidentiality

Tools

CORIS

Job description

Virginia Department of Corrections (VADOC) seeks a Senior Admin/Office Specialist II to provide essential clerical support to the Virginia Correctional Center for Women’s administration. You will handle data entry, maintain records, and coordinate inmate-related paperwork for disciplinary matters and grievances.

The role requires strong knowledge of office practices, confidentiality, and experience with CORIS or similar databases.