Senior Administrative Specialist: Budgets, HR & Operations

Mount Sinai Health System; United States; On-site; USD 50,000 - 70,000; Full time

Job summary

Mount Sinai Health System in New York City seeks an experienced Administrative Assistant II to provide comprehensive administrative support across budgeting, records, reporting, and liaison with purchasing, HR, facilities and operations.

The role involves compiling information for reports, preparing budgets and accruals, maintaining employee files, processing payroll transactions, coordinating meetings and travel, and ensuring regulatory compliance and timely communications within the department.

Qualifications

• Associates degree or equivalent combination of experience.
• 4+ years related administrative or business experience.

Responsibilities

• Researches, locates and compiles information for reports; prepares statistical reports.
• Prepares and monitors budgets and grant allocations; maintains accruals.
• Maintains departmental employee files and coordinates HR/payroll transactions.
• Assists in planning and logistical arrangements for forums, conferences and meetings.
• Transcribes and distributes minutes; screens and routes mail and calls.
• Plays a liaison role with other departments and external parties to achieve objectives.
• Manages travel arrangements and reimbursements; orders supplies and tracks vendor contracts.

Skills

Administrative support

Budget preparation

Record keeping

Payroll transactions

Liaison with departments

Travel arrangements

Scheduling meetings

Minutes transcription

Education

Associates degree or equivalent

Bachelor’s degree preferred

Job description

Mount Sinai Health System in New York City seeks an experienced Administrative Assistant II to provide comprehensive administrative support across budgeting, records, reporting, and liaison with purchasing, HR, facilities and operations.

The role involves compiling information for reports, preparing budgets and accruals, maintaining employee files, processing payroll transactions, coordinating meetings and travel, and ensuring regulatory compliance and timely communications within the department.