Senior Administrative & Operations Coordinator (Onsite)

Integra; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Healthcare

Paid time off

Education assistance

Tuition support

Retirement plan

Flexible benefits

Job summary

Integra is hiring a Senior Administrative Assistant to support a senior leader at our Houston facility. This onsite role focuses on high-level coordination, calendar management, travel planning, and expense processing to keep the leader focused on strategic priorities in a fast-paced manufacturing environment.

You will partner across departments to streamline workflows, organize meetings, prepare materials, and ensure timely follow-ups while maintaining confidentiality and professional judgment.

Qualifications

• 3+ years of administrative, operational support, coordination, or related experience.
• Associate’s or Bachelor’s degree preferred
• Strong organizational, coordination, and multitasking abilities
• Excellent written and verbal communication skills
• Strong attention to detail with proven follow-through and execution skills
• Ability to manage competing priorities in a fast-paced environment
• Strong problem-solving skills and professional judgment
• Ability to work independently with minimal oversight while supporting multiple stakeholders
• Proficiency inMicrosoft 365 including Outlook, Teams, Word, Excel, and PowerPoint
• Experience coordinating meetings, travel, calendars, and operational workflows
• Strong interpersonal skills and service-oriented mindset
• Ability to maintain confidentiality and handle sensitive information with discretion
• Experience supporting cross-functional teams or multiple leaders preferred
• Comfortable adapting to changing priorities and evolving business needs

Responsibilities

• Coordinate complex scheduling across multiple leaders, stakeholders, and departments
• Serve as a highly trusted business partner to your executive and their team
• Manage calendars, meeting logistics, and recurring operational rhythms
• Coordinate cross-functional meetings including agendas, materials, follow-ups, and action-item tracking
• Manage communication flow including scheduling requests and operational follow-up
• Arrange and coordinate travel logistics including flights, hotels, transportation, itineraries, and related documentation
• Prepare, process, and track expense reports and related financial documentation
• Support event coordination, internal meetings, client visits, and operational logistics
• Monitor deadlines, timelines, and open action items to help ensure completion and accountability
• Maintain organization across files, systems, shared resources, and operational documentation
• Assist with preparation of presentations, reports, meeting materials, and business correspondence
• Identify scheduling conflicts, operational gaps, or workflow concerns and elevate appropriately
• Support multiple leaders or teams while balancing shifting priorities and business needs
• Maintain confidentiality and professionalism while handling sensitive information and communications
• Provide dependable operational support that improves efficiency, responsiveness, and coordination across the organization

Skills

Calendar management

Travel coordination

Communication

Organizational skills

Multitasking

Discretion

Education

Associate’s or Bachelor’s degree

Tools

Microsoft 365

Job description

Integra is hiring a Senior Administrative Assistant to support a senior leader at our Houston facility. This onsite role focuses on high-level coordination, calendar management, travel planning, and expense processing to keep the leader focused on strategic priorities in a fast-paced manufacturing environment.

You will partner across departments to streamline workflows, organize meetings, prepare materials, and ensure timely follow-ups while maintaining confidentiality and professional judgment.