Strategic Executive Assistant: Onsite Leadership Support

Integra; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive healthcare

Life and disability insurance

Flexible benefits

Generous paid time off

Education assistance

Retirement and savings plans

Job summary

Integra is seeking a highly capable Executive Assistant to provide strategic administrative and operational support to senior leadership, onsite at our DFW corporate office. The role focuses on optimizing executive effectiveness by prioritizing tasks, protecting time, and coordinating communication flow in a fast-paced environment.

The ideal candidate will manage calendars, complex travel, expense reporting, and executive communications with discretion and ownership.

Qualifications

• 5+ years of executive support experience in a fast-paced environment.
• Bachelor’s degree preferred.
• Proven experience supporting senior leadership in a fast-paced environment.
• Strong judgment, prioritization, and decision-making skills.
• Excellent written and verbal communication abilities.
• High level of professionalism, executive presence, and discretion.
• Advanced organizational and multitasking capabilities.
• Proficiency in Microsoft 365 including Outlook, Teams, Word, Excel, and PowerPoint.
• Experience managing complex calendars, executive travel, expense reporting, and meeting coordination.
• Ability to operate independently with minimal oversight.
• Strong relationship-building and interpersonal skills.
• Ability to manage competing priorities and rapidly changing schedules with composure and accuracy.
• Experience supporting cross-functional coordination and executive-level operations preferred.

Responsibilities

• Manage executive calendars with strategic prioritization and proactive conflict resolution.
• Coordinate complex meetings, schedules, and logistics across internal and external stakeholders.
• Prepare agendas, briefing materials, presentations, and executive meeting preparation documents.
• Manage communication flow on behalf of executives including inbox triage, follow-ups, and prioritization of requests.
• Arrange complex travel logistics including flights, hotels, transportation, itineraries, and contingency planning.
• Prepare, manage, and reconcile expense reports and executive-related financial documentation.
• Act as a primary point of contact and administrative gateway for assigned executives.
• Support executive decision-making through organization, preparation, research, and operational coordination.
• Coordinate cross-functional meetings, projects, and operational initiatives.
• Anticipate scheduling conflicts, operational challenges, and executive needs before escalation.
• Maintain confidentiality while handling sensitive business information and executive communications.
• Support client interactions, executive readiness, and high-level meeting coordination.
• Monitor priorities, deadlines, and follow-through to ensure operational alignment and execution.
• Build strong working relationships across departments, leadership teams, clients, and external partners.
• Provide high-touch, professional support that enhances executive effectiveness and organizational efficiency.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Microsoft 365

Communication

Prioritization

Cross-functional coordination

Discretion & professionalism

Independent work

Relationship building

Problem solving

Education

Bachelor’s degree

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Integra is seeking a highly capable Executive Assistant to provide strategic administrative and operational support to senior leadership, onsite at our DFW corporate office. The role focuses on optimizing executive effectiveness by prioritizing tasks, protecting time, and coordinating communication flow in a fast-paced environment.

The ideal candidate will manage calendars, complex travel, expense reporting, and executive communications with discretion and ownership.