Sr Administrative Assistant

Integra; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Healthcare

Paid time off

Education assistance

Tuition support

Retirement plan

Flexible benefits

Job summary

Integra is hiring a Senior Administrative Assistant to support a senior leader at our Houston facility. This onsite role focuses on high-level coordination, calendar management, travel planning, and expense processing to keep the leader focused on strategic priorities in a fast-paced manufacturing environment.

You will partner across departments to streamline workflows, organize meetings, prepare materials, and ensure timely follow-ups while maintaining confidentiality and professional judgment.

Qualifications

• 3+ years of administrative, operational support, coordination, or related experience.
• Associate’s or Bachelor’s degree preferred
• Strong organizational, coordination, and multitasking abilities
• Excellent written and verbal communication skills
• Strong attention to detail with proven follow-through and execution skills
• Ability to manage competing priorities in a fast-paced environment
• Strong problem-solving skills and professional judgment
• Ability to work independently with minimal oversight while supporting multiple stakeholders
• Proficiency inMicrosoft 365 including Outlook, Teams, Word, Excel, and PowerPoint
• Experience coordinating meetings, travel, calendars, and operational workflows
• Strong interpersonal skills and service-oriented mindset
• Ability to maintain confidentiality and handle sensitive information with discretion
• Experience supporting cross-functional teams or multiple leaders preferred
• Comfortable adapting to changing priorities and evolving business needs

Responsibilities

• Coordinate complex scheduling across multiple leaders, stakeholders, and departments
• Serve as a highly trusted business partner to your executive and their team
• Manage calendars, meeting logistics, and recurring operational rhythms
• Coordinate cross-functional meetings including agendas, materials, follow-ups, and action-item tracking
• Manage communication flow including scheduling requests and operational follow-up
• Arrange and coordinate travel logistics including flights, hotels, transportation, itineraries, and related documentation
• Prepare, process, and track expense reports and related financial documentation
• Support event coordination, internal meetings, client visits, and operational logistics
• Monitor deadlines, timelines, and open action items to help ensure completion and accountability
• Maintain organization across files, systems, shared resources, and operational documentation
• Assist with preparation of presentations, reports, meeting materials, and business correspondence
• Identify scheduling conflicts, operational gaps, or workflow concerns and elevate appropriately
• Support multiple leaders or teams while balancing shifting priorities and business needs
• Maintain confidentiality and professionalism while handling sensitive information and communications
• Provide dependable operational support that improves efficiency, responsiveness, and coordination across the organization

Skills

Calendar management

Travel coordination

Communication

Organizational skills

Multitasking

Discretion

Education

Associate’s or Bachelor’s degree

Tools

Microsoft 365

Job description

Location: Houston, TX 77032 - 100% onsite

Department: Operations

The Opportunity

Integra is seeking a Senior Administrative Assistant to support a senior leader at our manufacturing facility through high-level coordination, operational support, and workflow management. This role plays a critical part in ensuring priorities, schedules, communication, and operational activities remain aligned in a fast-paced environment with multiple moving pieces. You will be a strategic partner to the leader ensuring that the details in their day to day are handled so they are able to prioritize what's most important in executing as a leader of an exponentially growing organization. This position needs someone collaborative, strategic, and who is self-motived. We are fully onsite.

The ideal candidate is detail-oriented, highly responsive, and capable of managing complex coordination responsibilities with professionalism and strong follow-through. This individual must be able to balance competing priorities, maintain organization across stakeholders, and proactively support operational execution with minimal oversight.

This role is best suited for someone who thrives in high-volume, fast-moving environments and enjoys creating structure, improving coordination, and reducing operational friction across teams.

What you will do?

• Coordinate complex scheduling across multiple leaders, stakeholders, and departments
• Serve as a highly trusted business partner to your executive and their team
• Manage calendars, meeting logistics, and recurring operational rhythms
• Coordinate cross-functional meetings including agendas, materials, follow-ups, and action-item tracking
• Manage communication flow including scheduling requests and operational follow-up
• Arrange and coordinate travel logistics including flights, hotels, transportation, itineraries, and related documentation
• Prepare, process, and track expense reports and related financial documentation
• Support event coordination, internal meetings, client visits, and operational logistics
• Monitor deadlines, timelines, and open action items to help ensure completion and accountability
• Maintain organization across files, systems, shared resources, and operational documentation
• Assist with preparation of presentations, reports, meeting materials, and business correspondence
• Identify scheduling conflicts, operational gaps, or workflow concerns and elevate appropriately
• Support multiple leaders or teams while balancing shifting priorities and business needs
• Maintain confidentiality and professionalism while handling sensitive information and communications
• Provide dependable operational support that improves efficiency, responsiveness, and coordination across the organization

Required Qualifications

• 3+ years of administrative, operational support, coordination, or related experience required
• Associate’s or Bachelor’s degree preferred
• Strong organizational, coordination, and multitasking abilities
• Excellent written and verbal communication skills
• Strong attention to detail with proven follow-through and execution skills
• Ability to manage competing priorities in a fast-paced environment
• Strong problem-solving skills and professional judgment
• Ability to work independently with minimal oversight while supporting multiple stakeholders
• Proficiency in Microsoft 365 including Outlook, Teams, Word, Excel, and PowerPoint
• Experience coordinating meetings, travel, calendars, and operational workflows
• Strong interpersonal skills and service-oriented mindset
• Ability to maintain confidentiality and handle sensitive information with discretion
• Experience supporting cross-functional teams or multiple leaders preferred
• Comfortable adapting to changing priorities and evolving business needs

How We Support You

We believe your best work happens when you feel supported - professionally, personally, and financially. That’s why we offer a range of benefits designed to help you thrive, stay healthy, and plan for the future.

• Performance-driven rewards – Competitive pay with incentive opportunities that recognize your results and contributions.
• Comprehensive healthcare – Medical, dental, and vision coverage that supports you and your family’s total well-being.
• Security and peace of mind – Life and disability insurance programs that provide protection when it matters most.
• Flexible benefits options – A variety of voluntary benefits so you can personalize coverage to fit your needs.
• Time to recharge – Generous paid time off to relax, travel, and maintain a healthy work-life balance.
• Investing in your growth – Education assistance and tuition support to help you build skills and advance your career.
• Planning for the future – Retirement and savings programs that help you achieve long-term financial confidence.

Come build with us

At Integra, we’re driven by a vision to transform the data center industry. We specialize in delivering optimized turnkey solutions that bring together speed, quality, and reliability - helping our clients build and operate the mission-critical infrastructure that powers today’s digital world. Integra is a vertically integrated company - owning and managing every phase of the process from site selection and design to manufacturing, procurement, commissioning, and warranty. This approach allows us to move faster, solve challenges more efficiently, and deliver exceptional outcomes for our partners.

What truly sets Integra apart is our people. We are a team of problem-solvers, engineers, builders, and operators who thrive on tackling complex challenges and delivering results. Our culture values collaboration, accountability, and continuous improvement - because in a rapidly evolving digital landscape, excellence and adaptability matter.

Joining Integra means being part of a company that is shaping the future of data center infrastructure. If you’re passionate about innovation, impact, and building systems the world depends on, you’ll find the opportunity to grow and make a difference here.

Equal Opportunity Statement

Integra provides equal employment opportunities for all people. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [e-mail]