Senior Administrative & Operations Coordinator (On-Site)

TechDigital Group; Wilmington (DE); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading technology company in Wilmington, DE is seeking an experienced Senior Administrative Assistant to support various administrative tasks. The ideal candidate will have over 5 years of corporate experience, exceptional organizational and communication skills, and proficiency in Microsoft Office Suite. This on-site role is pivotal for maintaining operational efficiency across multiple departments.

Qualifications

• Minimum of 5 years of proven administrative experience in a corporate environment.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with the utmost discretion.

Responsibilities

• Review and approve employee expense reports.
• Prepare and process expense reports related to awards.
• Process Confidentiality Disclosure Agreements (CDAs).
• Generate purchase requests and purchase orders (POs).
• Assist with account payments.
• Order office supplies and monitor inventory levels.
• Assist the onboarding process for new hires.
• Coordinate recruitment efforts.
• Handle space requests and allocate resources efficiently.
• Order computer equipment and maintain organized inventory.
• Submit service tickets for equipment maintenance.
• Coordinate logistics for team meetings.
• Manage onboarding logistics.
• Develop and manage distribution lists.
• Organize catering for internal meetings.
• Facilitate visitor access and manage conference room schedules.
• Serve as a point of contact for team members.
• Participate in special projects.
• Manage and coordinate calendars for executives.
• Schedule and prioritize meetings.

Skills

Organizational skills

Attention to detail

Written communication skills

Verbal communication skills

Proficiency in Microsoft Office Suite

Job description

A leading technology company in Wilmington, DE is seeking an experienced Senior Administrative Assistant to support various administrative tasks. The ideal candidate will have over 5 years of corporate experience, exceptional organizational and communication skills, and proficiency in Microsoft Office Suite. This on-site role is pivotal for maintaining operational efficiency across multiple departments.