Administrative Coordinator

LHH; Wilmington (NC); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A recruitment solutions company is seeking an Administrative Coordinator in Wilmington, NC. This role involves supporting front office operations, coordinating schedules, and managing documentation. Ideal candidates must have prior administrative experience, proficiency in Microsoft Office, and strong organizational skills to ensure efficient office workflow. Enjoy a full-time position in a dynamic environment that enhances communication and operational efficiency.

Qualifications

• Experience with office tasks, data entry, and correspondence management.
• Ability to organize meetings and manage schedules effectively.
• Familiarity with handling confidential information.

Responsibilities

• Coordinate schedules and manage calendars.
• Assist with meeting arrangements and front office support.
• Prepare reports and maintain departmental files.

Skills

Prior administrative or front-office support experience preferred

Proficiency in Microsoft Office

Strong organization skills

Professional communication and interpersonal skills

Strong time management

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

This range is provided by LHH. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $55,000.00/yr

LHH Recruitment Solutions is seeking a professional and detail-oriented Administrative Coordinator to support front office operations for one of our clients in Wilmington, NC. This role provides day-to-day administrative support, ensures smooth office workflow, and assists with scheduling, documentation, data entry, and coordination of internal activities.

This is an excellent opportunity for someone who enjoys organizing, communicating, and keeping operations running efficiently in a fast-paced environment.

Position Summary

The Administrative Coordinator will handle a wide variety of administrative and front-office tasks, acting as a central point of contact for internal teams, visitors, and external partners. The role includes calendar coordination, meeting support, data entry, documentation management, and general office support. This position also assists with planning events, coordinating projects, and ensuring the office is well-organized and fully supported.

Key Responsibilities

• Coordinate schedules, manage calendars, and assist with basic meeting arrangements
• Screen and route phone calls, greet visitors, and provide general front office support
• Organize meetings, internal events, and small-scale office functions
• Maintain and update departmental files, records, and databases
• Prepare correspondence, reports, and standard documentation as needed
• Assist with project-related tasks to improve office organization and workflow
• Support supply ordering, inventory tracking, and office equipment coordination
• Provide day-to-day support to team members and assist with administrative inquiries
• Perform general office duties and additional administrative tasks as assigned

Skills & Requirements

• Prior administrative or front-office support experience preferred
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong organization skills with excellent attention to detail
• Ability to manage multiple tasks accurately and efficiently
• Professional communication and interpersonal skills
• Ability to handle confidential information with discretion
• Positive, team-oriented, “can-do” attitude
• Strong time management, problem-solving, and follow-through abilities
• Comfortable supporting a variety of personalities and working styles
• Ability to support event coordination and small project logistics

Physical Requirements

• 80% of the day seated; 20% standing or walking
• Regular use of computer, phone, and standard office equipment

Seniority level

Associate

Employment type

Full-time

Job function

Administrative and General Business

Industries

Manufacturing and Office Administration

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Inferred from the description for this job

• Medical insurance
• Vision insurance
• 401(k)

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