Admin Assistant

Vaco by Highspring; Town of Florida (NY); On-site; USD 27,552 - 30,307; Full time

Job summary

A professional services firm is seeking an Administrative Assistant in New York to support their team and ensure smooth operations. Responsibilities include managing daily tasks, coordinating meetings, and handling financial reports. The ideal candidate has proven experience in administrative roles, strong organizational skills, and proficiency in Microsoft Office. This fully on-site contract position offers a pay rate of $20-22/hr with a schedule from Monday to Friday, 8 AM to 5 PM.

Qualifications

• Proven experience as an administrative assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.

Responsibilities

• Report to the administrative lead or office manager for daily updates.
• Manage daily administrative tasks like scheduling and organizing documents.
• Coordinate team meetings and prepare agendas.

Skills

Organizational skills

Time management

Communication

Interpersonal abilities

Proficiency in Microsoft Office Suite

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Job description

Join us as an administrative assistant, where you'll play an essential role in supporting our team and ensuring smooth operations across departments. This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. We'd love to hear from you if you're organized, proactive, and ready to grow with us.

Job Responsibilities and Tasks

• Report to the administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention.
• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Coordinate team meetings and events and prepare agendas.
• Assist in project management by tracking deadlines and facilitating communication.
• Handle expense reporting, invoicing, and basic accounting tasks.
• Liaise with vendors and clients, providing excellent customer service.
• Maintain office supplies and manage inventory.

Required Skills and Qualifications

• Proven experience as an administrative assistant or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Ability to work independently and as part of a team
• High school diploma or equivalent; associate or bachelor's degree preferred

Pay: $20-22/hr
Location: Lake Mary, FL (fully on-site)
Contract position
Schedule: M-F 8-5pm