Administrative Operations Coordinator II — Office & Budget

Washington University in St. Louis; Park (KS); On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

Vacation and sick time

Health insurance

Metro U-Pass

Tuition assistance

Job summary

Washington University in St. Louis is seeking an administrative support coordinator to manage office functions, schedules, reports, and clerical duties with minimal supervision.

The role includes handling budgets, payroll processing, vendor interactions and maintaining department records. Strong computer skills andexperience with Workday Payroll are preferred. This is a 40-hour, on-site position located in St. Louis, MO.

Qualifications

• High school diploma or equivalent or combination of education and/or experience.
• Relevant Experience (3 Years)
• No specific certification/professional license is required for this position.
• Office software proficiency including Excel, Word, Outlook, PowerPoint.

Responsibilities

• Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
• Administers/prepares reports, minutes, correspondence, lectures and administrative materials.
• Maintains departmental policies, procedures and regulatory records as needed.
• Evaluates and recommends purchasing sources; assists with vendor terms and agreements.
• Manages keys, mailboxes, supplies and distribution; handles related issues.
• Monitors building maintenance; places work orders and coordinates with housekeeping.
• Develops budget reports and cost/purchasing controls.
• Assists visitors and customers with questions and needs.
• Assists with payroll processing and other clerical functions as needed.
• May supervise other nonexempt staff; performs other duties as assigned.

Skills

Computer Literacy

Financial Applications

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Office Equipment

Payroll Systems

Supervision

Workday Software

Education

High school diploma or equivalent

Tools

Workday Software

Payroll Systems

Job description

Washington University in St. Louis is seeking an administrative support coordinator to manage office functions, schedules, reports, and clerical duties with minimal supervision.

The role includes handling budgets, payroll processing, vendor interactions and maintaining department records. Strong computer skills andexperience with Workday Payroll are preferred. This is a 40-hour, on-site position located in St. Louis, MO.