Administrative & Operations Coordinator

Washington University in St. Louis; Baltimore (MD); On-site; USD 29,000 - 44,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Metro transit U-Pass

Tuition assistance

Job summary

Washington University in St. Louis in St. Louis, MO is seeking an administrative coordinator to coordinate office functions, programs and schedules, and to provide specialized/technical support with minimal supervision.

The role involves preparing reports and materials for department leadership, maintaining regulatory records, handling purchasing processes, and assisting with payroll and clerical tasks as needed. Strong MS Office and Workday skills are advantageous.

Qualifications

• High school diploma or equivalent.
• No specific certification or professional license is required.
• Minimum 3 years of relevant experience.
• Driver’s license not required.
• Skills: computer literacy and MS Office tools listed in the qualifications.

Responsibilities

• Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
• Administers/prepares reports, minutes, correspondence, lectures and administrative materials for department direction.
• Maintains departmental policies and regulatory records for licenses, reports and notifications as necessary.
• Evaluates and recommends purchasing sources; assists with telephone problems; liaises with vendors on terms/agreements.
• Maintains department keys, locks and mailboxes; coordinates supplies and mail handling.
• Monitors maintenance of the building; notifies maintenance, places work orders and follows up with housekeeping.
• Develops budget reports and implements financial monitoring, cost transfers and payroll/purchasing processing.
• Assists visitors/customers with questions and needs; may assist with payroll processing and other clerical tasks.
• May supervise other nonexempt staff; performs other duties as assigned.

Skills

Computer literacy

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Payroll systems

Supervision

Workday software

Education

High school diploma or equivalent

Job description

Washington University in St. Louis in St. Louis, MO is seeking an administrative coordinator to coordinate office functions, programs and schedules, and to provide specialized/technical support with minimal supervision.

The role involves preparing reports and materials for department leadership, maintaining regulatory records, handling purchasing processes, and assisting with payroll and clerical tasks as needed. Strong MS Office and Workday skills are advantageous.