Administrative & Operations Coordinator

Washington University in St. Louis; United States; On-site; USD 27,000 - 41,000; Full time

Job summary

Washington University in St. Louis in Saint Louis, MO invites applications for an Administrative Coordinator who will organize office functions, schedules, and travel arrangements with minimal supervision.

You will provide administrative support, draft documents, manage files, coordinate events, track expenses and assist in budget preparation, while ensuring confidentiality and professional service to staff and visitors.

Qualifications

• Education: High school diploma or equivalent.
• Certifications: None required.
• Work Experience: Minimum 2 years in administrative roles.
• Skills: Proficient in MS Office and communication.

Responsibilities

• Schedules diverse and complex appointments and travel; maintains calendars.
• Provides administrative support and drafts documents; manages files.
• Receives, sorts and distributes mail; coordinates communications and publications.
• Supports events, trainings and workshops; handles logistics and sign-in sheets.
• Tracks expenses and assists in budget planning; enters transactions in systems.

Skills

Interpersonal communication

Teamwork

Written communication

Oral communications

Education

High school diploma

Bachelor’s degree

Tools

Microsoft Access

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Job description

Washington University in St. Louis in Saint Louis, MO invites applications for an Administrative Coordinator who will organize office functions, schedules, and travel arrangements with minimal supervision.

You will provide administrative support, draft documents, manage files, coordinate events, track expenses and assist in budget preparation, while ensuring confidentiality and professional service to staff and visitors.