Senior Administrative Lead: Projects, Budgets & Exec Support

The Medical College of Wisconsin, Inc.; United States; On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Healthcare coverage

Flexible Spending Accounts

403B retirement plan

Vacation and holidays

Job summary

The Medical College of Wisconsin, Inc. is seeking an experienced administrative professional to perform a range of duties requiring substantial skill and knowledge of internal policies and procedures.

The role involves leading projects, preparing confidential correspondence, and managing complex scheduling and travel arrangements. Responsibilities include data compilation for reports, budget support, invoice processing, mail distribution, and meticulous record-keeping.

Qualifications

• Knowledge of computers, clerical procedures, customer service, collaboration, and information management.
• Strong organization, time management, interpersonal, communication, and problem-solving skills.

Responsibilities

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compose confidential correspondence as needed.
• Develop macros and templates using advanced software.
• Proofread and format documents for accuracy.
• Screen calls and visitors to resolve complex inquiries.
• Coordinate schedules, meetings, and travel arrangements.
• Prepare reports by compiling data from multiple sources.
• Assist in budget preparation and monitoring expenditures.
• Process payments, requisitions, and invoices.
• Distribute mail and maintain accurate filing systems.

Skills

Computers

Clerical procedures

Customer service

Collaboration

Information management

Organization

Time management

Interpersonal skills

Communication skills

Problem solving

Education

High school diploma

Job description

The Medical College of Wisconsin, Inc. is seeking an experienced administrative professional to perform a range of duties requiring substantial skill and knowledge of internal policies and procedures.

The role involves leading projects, preparing confidential correspondence, and managing complex scheduling and travel arrangements. Responsibilities include data compilation for reports, budget support, invoice processing, mail distribution, and meticulous record-keeping.