Senior Administrative Lead - Hybrid Support

Johnson & Johnson Innovative Medicine; Cincinnati (OH); Hybrid; USD 60.000 - 97.000; Vollzeit

Zusammenfassung

Johnson & Johnson Innovative Medicine in Cincinnati, OH seeks a Sr Administrative Assistant - Coordinator for a hybrid role. You will support senior leaders, manage calendars, travel, and expenses across multiple time zones, and prepare leadership materials.

The role requires discretion, strong organization, and cross-functional collaboration. The ideal candidate has 6+ years of administrative experience, advanced MS Office skills (Outlook, Teams, PowerPoint, Excel, Word), and excellent

Qualifikationen

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• At least six (6) years of administrative, executive assistant, or related business support experience, including independently supporting multiple senior leaders and leadership teams in a complex organization.
• High degree of digital literacy and advanced proficiency with Microsoft Outlook, Teams, PowerPoint, Excel, Word, Copilot, and SharePoint.
• Strong written and verbal communication, organizational, prioritization, and problem-solving skills.
• Demonstrated judgment and discretion when handling confidential information.
• Ability to manage competing priorities and work effectively across a global, cross-functional organization.
• Strong attention to detail and follow-through.
• Ability to perform duties in accordance with policies and procedures and comply with civil rights requirements.
• This position may require very limited travel, less than 5%.

Aufgaben

• Provide proactive administrative and operational support to senior leaders and leadership teams.
• Manage complex calendars, meetings, appointments, travel arrangements, and expense reporting across multiple time zones.
• Coordinate leadership meetings, including agendas, presentations, meeting materials, minutes, and action-item follow-up.
• Prepare business reports, presentations, communications, and other leadership materials.
• Coordinate department events, town halls, onboarding activities, and organizational communications.
• Maintain accurate records, files, distribution lists, and team resources.
• Handle sensitive and confidential matters with discretion and sound judgment.
• Serve as a liaison with internal departments, senior management, external suppliers, regulatory auditors, and customers of Johnson & Johnson, as appropriate.
• Anticipate business needs, identify issues or opportunities, and communicate them to the appropriate leader.
• Manage invoices and payments through corporate IT systems
• Provide on-site logistical support to Health Authority audits
• Perform other duties as assigned.

Kenntnisse

Administrative Support

Communication

Diary Management

Document Management

Organizing

Problem Solving

Presentation Development

Travel Planning

Typing

Office Administration

Ausbildung

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Teams

PowerPoint

Excel

Word

Copilot

SharePoint

Jobbeschreibung

Johnson & Johnson Innovative Medicine in Cincinnati, OH seeks a Sr Administrative Assistant - Coordinator for a hybrid role. You will support senior leaders, manage calendars, travel, and expenses across multiple time zones, and prepare leadership materials.

The role requires discretion, strong organization, and cross-functional collaboration. The ideal candidate has 6+ years of administrative experience, advanced MS Office skills (Outlook, Teams, PowerPoint, Excel, Word), and excellent