Senior Administrative Assistant — Hybrid (3 onsite / 2 remote)

Kelly; Horsham (PA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Kelly in partnership with Johnson & Johnson is seeking a Senior Administrative Assistant to support Johnson & Johnson in Horsham, PA. The role combines on-site and remote work (Hybrid - 3 days onsite, 2 days remote) and requires delivering proactive administrative support to a large, dynamic team.

You will manage complex calendars, arrange travel, prepare expense reports, assist onboarding, and support procurement processes while coordinating with HR systems and MS Office tools.

Qualifications

• High school diploma required; advanced education preferred.
• 5+ years of administrative experience required.
• Experience supporting large, dynamic teams required.
• Ability to prioritize and achieve results in a fast-paced environment required.
• Strong organizational skills and flexibility handling shifting priorities required.
• Excellent interpersonal and written/verbal communication skills required.
• Experience with HR systems/portal tools (Workday, SharePoint, Teams, IRIS, Concur) preferred.
• Proficiency with MS Office and Outlook; calendar management experience.

Responsibilities

• Maintain highly fluid calendars and proactively handle priorities.
• Collaborate and anticipate management needs with flexible pivoting as needed.
• Plan onsite/offsite meetings and manage logistics.
• Prepare and validate monthly expense reports.
• Make travel arrangements and itineraries.
• Maintain organizational docs and data (org charts, lists, calendars).
• Assist onboarding and employee transitions (transfers/terminations).
• Lead procurement workflows (check requisitions).
• Work on broader projects and programs with teams.
• Troubleshoot facility/tech issues and manage office supplies.
• Support immunology marketing teams with admin needs as needed.

Skills

Interpersonal skills

Verbal communication

Written communication

Prioritization

Team collaboration

Education

High School Diploma

Tools

Microsoft Office

Outlook

Workday

SharePoint

Teams

Concur

IRIS

Job description

Kelly in partnership with Johnson & Johnson is seeking a Senior Administrative Assistant to support Johnson & Johnson in Horsham, PA. The role combines on-site and remote work (Hybrid - 3 days onsite, 2 days remote) and requires delivering proactive administrative support to a large, dynamic team.

You will manage complex calendars, arrange travel, prepare expense reports, assist onboarding, and support procurement processes while coordinating with HR systems and MS Office tools.