Senior Administrative Lead – Academic Medicine

Medical College of Wisconsin; Milwaukee (WI); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Healthcare coverage

403B retirement package

Paid vacation & holidays

Tuition reimbursement

Parental leave

EFAP

Pet insurance

Job summary

Medical College of Wisconsin seeks an Administrative Assistant Sr. to provide high-level support to the Ophthalmology & Visual Sciences department. You will manage complex calendars, compose confidential communications, and coordinate meetings and travel with discretion.

Ideal candidates have 5+ years of experience, strong Microsoft Office skills, and familiarity with Epic, QGenda, Workday, Zoom, and WebEx. This on-site role offers growth within a dynamic academic medical environment.

Qualifications

• Professional administrative support to faculty, leadership, staff, learners, and external stakeholders.
• Strong verbal, written, interpersonal, organizational, critical-thinking, and problem-solving skills.
• Advanced proficiency with Microsoft Office Suite and experience with enterprise systems (Epic, QGenda, Workday, Zoom, WebEx).

Responsibilities

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compose and prepare professional correspondence, including confidential emails and documents.
• Support scheduling and travel arrangements; coordinate meetings, seminars, and special projects.
• Process travel reimbursements and maintain filing systems with confidentiality.
• Onboard and offboard staff, including system access coordination.
• Maintain confidentiality of sensitive information per policies.

Skills

Professional support

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Critical thinking

Problem solving

Attention to detail

Customer service

Education

High school diploma

Tools

Epic

QGenda

Workday

Zoom

WebEx

Job description

Medical College of Wisconsin seeks an Administrative Assistant Sr. to provide high-level support to the Ophthalmology & Visual Sciences department. You will manage complex calendars, compose confidential communications, and coordinate meetings and travel with discretion.

Ideal candidates have 5+ years of experience, strong Microsoft Office skills, and familiarity with Epic, QGenda, Workday, Zoom, and WebEx. This on-site role offers growth within a dynamic academic medical environment.