Senior Administrative Coordinator & Projects

Terumo BCT, Inc.; Lakewood (CO); On-site; USD 45,000 - 65,000; Full time

Job summary

Terumo BCT, Inc. seeks an experienced administrative professional to support a busy function. You will handle a wide range of tasks from scheduling to drafting correspondence and coordinating meetings, travel, and documentation.

The role requires 3+ years of experience, strong PC software skills, and excellent written and verbal communication, with the ability to maintain confidentiality in a fast-paced environment.

Qualifications

• High school diploma or GED.
• Minimum 3 years experience.
• Proficiency with PC software and strong written and verbal communication.

Responsibilities

• Performs moderately complex administrative duties requiring judgment and analysis.
• Establishes, implements, and maintains procedures and systems for processing work, cyclical tasks and projects, communicating schedules, keeping records, board meetings, special council meetings, agendas, etc.
• Coordinates travel, workshops and meetings, and reviews meeting expenses for payment.
• Performs orders, maintains office supplies, and arranges for equipment maintenance.
• Composes correspondence, establishes formats, and edits work for content.
• Establishes, revises, and maintains office systems that require knowledge of department operations and filing.
• Maintains appropriate controls over materials taken out of the filing system.
• Identifies process improvements and assists in planning and implementing new procedures and programs.
• Develops or participates in preparation and completion of special projects, particularly presentations.
• Duties may include documenting SOPs, preparing reports, data analysis, coordinating activities, and handling special projects.
• Operates routine and non-routine office equipment and virtual meeting tools.
• Coordinates activities between departments and outside parties.
• Gathers information and prepares reports from company personnel at all levels.

Skills

PC software

Communication

Math/English

Interpersonal skills

Confidentiality

Deadline management

Self-direction

Problem solving

Meetings & travel planning

Virtual meeting tools

Education

Minimum 3 years experience

Job description

Terumo BCT, Inc. seeks an experienced administrative professional to support a busy function. You will handle a wide range of tasks from scheduling to drafting correspondence and coordinating meetings, travel, and documentation.

The role requires 3+ years of experience, strong PC software skills, and excellent written and verbal communication, with the ability to maintain confidentiality in a fast-paced environment.