Project Admin & Executive Coordination

Bechtel Corporation; United States; On-site; USD 55,000 - 85,000; Full time

Job summary

Bechtel Corporation is hiring a Project Administrative Assistant to support executives and office staff with comprehensive administrative tasks. You will plan meetings, coordinate events, manage calendars, and arrange travel, ensuring accuracy, discretion, and timely execution.

The role requires strong Microsoft Office, SharePoint, and communication skills, with the ability to handle confidential information and work independently in a fast-paced, project-driven environment.

Qualifications

• Minimum 4–6 years of related experience.
• Associate degree or related technical training preferred.
• Advanced Microsoft Office skills required.
• Experience with SharePoint, Visio, and Concur preferred.

Responsibilities

• Coordinate and plan events/meetings, arrange facilities, equipment, refreshments; prepare notices, agendas, packets and minutes.
• Coordinate requests from clients, managers and staff and route to the appropriate contact.
• Review and distribute incoming mail; handle mail independently.
• Arrange complex travel, prepare itineraries and expense reports.
• Maintain the responsible manager's calendar; monitor follow-ups and organize meeting materials.
• Review deliverables for quality and adherence to standards.
• Order office supplies as required.

Skills

MS Office

SharePoint

Visio

SQL

Concur

Executive support

Education

Associate degree

Technical training

Job description

Bechtel Corporation is hiring a Project Administrative Assistant to support executives and office staff with comprehensive administrative tasks. You will plan meetings, coordinate events, manage calendars, and arrange travel, ensuring accuracy, discretion, and timely execution.

The role requires strong Microsoft Office, SharePoint, and communication skills, with the ability to handle confidential information and work independently in a fast-paced, project-driven environment.