Senior Administrative Associate - Admin & HR Support (Austin)

The University of Texas at Austin; Austin (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health benefits

Paid vacation

Tuition assistance

Employee discount

Job summary

The Texas Institute for Electronics at UT Austin seeks a Senior Administrative Associate to provide advanced administrative, HR, financial and logistical support. You’ll assist the Administrative Officer, handle payments, inventory, travel, events, and records, and support HR processes and executive offices as needed.

Work is primarily onsite in Southeast Austin with occasional travel between campuses. Ideal candidates bring strong communication, organization, and independent work habits in a

Qualifications

• Bachelor's degree with 3+ years of administrative/HR/operational experience, or a high school diploma with 7+ years of relevant experience.
• Ability to manage multiple priorities in a fast-paced environment with strong attention to detail.
• Experience processing transactions, maintaining records, and tracking items through completion.
• Strong written and verbal communication; interact professionally with a range of stakeholders.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams).
• Ability to handle sensitive and confidential information with discretion.
• Demonstrated ability to work independently and support multiple administrative functions.

Responsibilities

• Support the Administrative Officer with special assignments and ad hoc requests.
• Process routine payment vouchers in DEFINE and track through final approval.
• Coordinate inventory control, maintain equipment records, and prepare annual reports.
• Submit and track work orders; order office supplies and manage logistics.
• Organize meetings and events, including space and catering coordination; arrange travel.
• Assist HR with scheduling, data management and reporting, and onboarding activities.
• Provide backup support to HR and Administrative staff and to the CEO/CTO as needed.
• Other duties as assigned.

Skills

Communication skills

MS Office

Organizational skills

Data management

Education

Bachelor's degree

High school diploma or GED

Tools

Workday

DEFINE

DocuSign

Smartsheet

Qualtrics

HRIS systems

Job description

The Texas Institute for Electronics at UT Austin seeks a Senior Administrative Associate to provide advanced administrative, HR, financial and logistical support. You’ll assist the Administrative Officer, handle payments, inventory, travel, events, and records, and support HR processes and executive offices as needed.

Work is primarily onsite in Southeast Austin with occasional travel between campuses. Ideal candidates bring strong communication, organization, and independent work habits in a